This policy establishes ConnectCarolina HR/Payroll as the official University system for capturing SHRA and EHRA Employee employment and payroll information; and Time Information Management (TIM) as the official time capturing system to provide to payroll interface for processing payments. Maintaining records online allows for speedier, more accurate records while maintaining proper University business standards.
Time Information Management (TIM) interfaces with various existing University business applications through ConnectCarolina. The system automates time reporting for payroll and special events, and centralizes the leave reporting system. The TIM system is used by University faculty (leave reporting only), staff, students and temporary employees.
Time Information Management (TIM) interfaces with various existing University business applications through ConnectCarolina. The system automates time reporting for payroll and special events, and centralizes the leave reporting system.
This procedure's intent is to correct pay records and accurately pay all University of North Carolina at Chapel Hill employees.
In compliance with compensation policies of the State, this policy is established to clearly define the types of compensation adjustments applicable to University employees.
This policy establishes Connect Carolina HR/Payroll as the official University system for processing EHRA and SHRA employee information. Maintaining records online allows for speedier, more accurate records while maintaining proper University business standards. It also replaces paper forms, streamlining the entire employment process.
This policy establishes the various types and frequencies of payroll distribution for all University of North Carolina at Chapel Hill employees.
The purpose of the creating manual checks is to (1) generate an omitted payment for a newly hired employee or (2) to correct a payment for an employee who did not receive a correct payment.
Overpayment occurs when compensation that is not owed to an employee is paid in error. The primary cause of employee overpayments is late salary actions; however, this does not negate an employee's obligation to repay overpaid funds immediately.
The purpose of mandatory direct deposit is to benefit both the employee and the University. The employee benefits by having the assurance that their payments will be automatically deposited regardless of family emergency or natural disaster.
The purpose of mandatory direct deposit is to benefit both the employee and the University. The employee benefits by having the assurance that their payments will be automatically deposited regardless of family emergency or natural disaster.
The University provides this policy to apprise its employees of taxes required to be withheld from their payroll.
It is essential that the instructions for federal and state withholding tax forms are followed exactly as provided by the taxing agencies. Where forms are improperly completed or not submitted at all, Payroll Services will apply taxes according to rules imposed upon the employer by the respective agencies, typically withholding at the maximum rate.
To stay compliant with tax regulations in all jurisdictions (local, state, and national) where the University has employees working, it is necessary that any employee who works outside of North Carolina be reported to Payroll Services.
The University provides this policy to inform employees of mandatory deductions.
The University presents specific guidelines for activating non-statutory deductions within this policy in its efforts to diligently track records of financial withholding and disallowing payroll deductions unless authorized as an approved deduction.
This policy defines the sources of payroll actions for University of North Carolina at Chapel Hill graduate students and provides deduction schedules and cancellation policies.
Outlines steps to have tuition and fees deducted from paychecks.
This policy presents the federal guidelines by which the University will abide in determining which student employees are eligible for exemption from the FICA tax.
This policy provides eligibility criteria and other provisions of the Graduate Health Insurance Plan (GSHIP).
The associated department(s) must verify student eligibility before enrolling the graduate student in the Graduate Health Insurance Program (GSHIP).
This procedure describes the online enrollment process, and required student and department information needed to enroll eligible students in the Graduate Student Health Insurance plan.
This procedure describes methods of payments to graduate students.
This procedure describes the GSHIP insurance premium payment process and subsequent distribution of charges to the departments.
The University provides individual health insurance coverage to eligible temporary, full-time postdoctoral appointments under a major medical policy underwritten by Blue Cross/Blue Shield of North Carolina and managed by Hill, Chesson and Woody.
In accordance with federal and state tax laws, the University provides this policy to inform employees of the annual schedule for distributing earnings statements to use for their reporting responsibility to the IRS.
In accordance with the North Carolina Office of State Human Resources' Separation policy , salary payments for unused annual leave not to exceed 30 days (240 hours) are made to terminating employees based on the employee's current salary rate.
This policy allows the University to provide vital education and research services to students, researchers, and professionals from other countries while simultaneously adhering to mandatory tax regulations and visa restrictions. Information about the rules, procedures, and use of forms to authorize and process payments to foreign nationals, including resident and nonresident aliens, are addressed in this and subsequent policies regarding foreign nationals.
Foreign nationals are required to fill out taxation forms. These forms are used in determining the appropriate method of taxation and withholding. There are certain rules and regulations that are applied to each foreign national to determine which forms should be completed.
This policy provides information for foreign national employees who are completing tax withholding forms, whether they are visiting Teachers/Researchers (visiting scholars) or Students (graduate student research and teaching assistants as well as other student employees).
This procedure provides information for foreign national employees who are completing tax withholding forms, whether they are visiting Teachers/Researchers (visiting scholars) or Students (graduate student research and teaching assistants as well as other student employees).
The purpose of this policy is to provide information regarding tax withholding for foreign nationals receiving scholarship and fellowship assistance.
Foreign nationals receiving scholarship and fellowship assistance must complete taxation forms. These forms are used in determining the appropriate method of taxation and withholding. To determine which forms should be completed, there are certain rules and regulations that are applied to each foreign national.
The University will determine tax status based on terms and categories related to immigration law, in conjunction with terms and categories related to tax law.
Foreign nationals will complete tax forms based on the criteria set forth from the University. This criteria is determined by the federal immigration and tax laws.
The purpose of this policy is to outline the conditions which must be met by foreign national employees to exempt them from paying Social Security tax.
The University will utilize IRS guidelines, Immigration and Tax regulations in determining Social Security Tax withholding for Foreign Nationals. After the determination is established, the foreign national will complete all applicable forms.
The University has created this policy as a guide for those foreign nationals who may qualify for a tax exemption under a specific tax treaty prepared between the United States and his/her country of residence.
The University will utilize all state and federal withholding laws in determining taxability for Foreign Nationals. Once the tax status is established, foreign nationals will complete applicable forms.
This Procedure was established to meet IRS regulations, including 26 U.S. Code § 132(e).
Payroll Suspense chartfield strings have been created for each department to capture personnel expense transactions during the payroll distribution process when a valid chartfield string does not exist for some or all of an employee's earnings and related employer paid fringe benefits and taxes.
On a monthly basis, departments should proactively manage the department's payroll suspense account and remove payroll suspense charges within 90 days of the charge occurring.
To govern the use of mobile devices by University of North Carolina at Chapel Hill employees and to provide guidelines, criteria and conditions for mobile devices in order to comply with IRS regulations and meet the University's fiduciary responsibility to the taxpayers of the State of North Carolina.
To establish protocols of payment (Stipend) received by employees intended to compensate for business-related activity on a personal mobile device without the user having to submit documentation for business related calls.
Due to legislation changes in the 2017 Tax Cuts and Jobs Act which reinstated personal moving expense payments as taxable wages, the University has changed the payment procedure so that the payment and tax implications are contemporaneous.
This program provides consistent procedures and capability for maintaining, recording, and reporting the University's personnel payroll information.
Requiring use of these payroll reporting mechanisms provides accurate, up-to-date employee payroll records while upholding University, state and federal regulations.
Decisions regarding appointments, promotions, terminations, and other changes affecting the rank, status, and/or salary of University employees (collectively referred to as "personnel" or "payroll" actions) will be recorded and maintained in separate databases according to the employee's designation as EPA (exempt from the State personnel act) or SPA (subject to the State personnel act).