1106.1 - Enrolling or Initiating Changes to Payroll Direct Deposit

Introduction

Purpose

The purpose of mandatory direct deposit is to benefit both the employee and the University. The employee benefits by having the assurance that their payments will be automatically deposited regardless of family emergency or natural disaster. This also helps to alleviate lost or stolen checks. The employee does not have to spend time in bank lines or with long processes to receive their funds, it happens automatically on the scheduled payday. The University benefits by reducing operating costs, increasing productivity, and minimizing the risk of forge, lost, or stolen checks. Direct deposit is an efficient, secure and economical method for delivering payments to employees.

Scope of Applicability

The University requires all employees to be paid by direct deposit into a bank or credit union account, regardless of employment date. Direct Deposit of pay is available for all faculty and staff members, temporary employees and students receiving pay through Payroll Services. All employees are to continue direct deposit for the duration of their employment.

Procedure

Employees are expected to enroll and make all direct deposit account changes using the secure Self-Service Direct Deposit option in ConnectCarolina.

In extenuating circumstances where employees are not successful in completing their direct deposit enrollment or make changes via ConnectCarolina Self-Service Direct Deposit, direct deposit authorization forms will be accepted in person to the Payroll Services Office.

Instructions

Employees can enroll or make changes to account information for direct deposit by using 2-Step Verification (Duo) and ConnectCarolina’s Self-Service menu. Use the quick reference cards below:

Employees can also divide their direct payroll deposit amount into several accounts, for example, into checking and savings accounts. Managing direct deposit accounts online also uses Duo two-step verification.

Setting up multiple direct deposit accounts is more complex than making a change to a single direct deposit account. Employees should review the step-by-step instructions in the guide listed below before logging in to Self Service and carefully completing the steps.

Forms

For rare situations where employees cannot successfully submit their enrollment or make account changes through ConnectCarolina's Self-Service Direct Deposit option, employees will be permitted to complete the appropriate Direct Deposit Authorization Form.

  • Finance Form 1106.1.1f - Direct Payroll Deposit Authorization Form for All SHRA Employees (Permanent, Temporary, and Student Employees) and EHRA Non-Faculty Employees
  • Finance Form 1106.1.2f - Direct Payroll Deposit Authorization Form for Faculty, Post-Docs, and EHRA Student Employees

Related Requirements

External Regulations and Consequences

None.

University Policies, Standards, and Procedures

Contact Information

Primary Contact
Subject Contact Telephone Fax E-Mail
Direct Payroll Deposit Payroll Services 919-962-0047   payroll@unc.edu

History

Revised:

  • July 9, 2019: Edited to emphasize that Connect Carolina Self-Service direct deposit is the preferred and expected method of completion.
  • July 8, 2019: Edited for inclusion of direct deposit functionality through ConnectCarolina Self Service.
  • September 6, 2018: Incorporated comments from PRC members and completed slight editing changes.
  • August 22, 2018: Updated language to include changes in direct deposit be done in person, also deleted cancellation form and language.
  • September 19, 2016: Updated forms to include proper "SHRA" and "EHRA" reference.
  • May 3, 2016: Modified all SPA and EPA references to reflect state change to "SHRA" and "EHRA."
  • October 1, 2012
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Details

Article ID: 131376
Created
Thu 4/8/21 9:07 PM
Modified
Thu 7/29/21 11:14 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/11/2019 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Last Review
Date on which the most recent document review was completed.
07/11/2019 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/11/2019 12:00 AM
Next Review
Date on which the next document review is due.
07/10/2020 12:00 AM
Origination
Date on which the original version of this document was first made official.
08/11/2009 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget