Introduction
Purpose
The purpose of mandatory direct deposit is to benefit both the employee and the University. The employee benefits by having the assurance that their payments will be automatically deposited regardless of family emergency or natural disaster. This also helps to alleviate lost or stolen checks. The employee does not have to spend time in bank lines or with long processes to receive their funds, it happens automatically on the scheduled payday. The University benefits by reducing operating costs, increasing productivity, and minimizing the risk of forge, lost, or stolen checks. Direct deposit is an efficient, secure and economical method for delivering payments to employees.
Scope of Applicability
The University requires all employees to be paid by direct deposit into a bank or credit union account, regardless of employment date. Direct Deposit of pay is available for all faculty and staff members, temporary employees and students receiving pay through Payroll Services. All employees are to continue direct deposit for the duration of their employment.
Procedure
Employees are expected to enroll and make all direct deposit account changes using the secure Self-Service Direct Deposit option in ConnectCarolina.
In extenuating circumstances where employees are not successful in completing their direct deposit enrollment or make changes via ConnectCarolina Self-Service Direct Deposit, direct deposit authorization forms will be accepted in person to the Payroll Services Office.
Instructions
Employees can enroll or make changes to account information for direct deposit by using 2-Step Verification (Duo) and ConnectCarolina’s Self-Service menu. Use the quick reference cards below:
Employees can also divide their direct payroll deposit amount into several accounts, for example, into checking and savings accounts. Managing direct deposit accounts online also uses Duo two-step verification.
Setting up multiple direct deposit accounts is more complex than making a change to a single direct deposit account. Employees should review the step-by-step instructions in the guide listed below before logging in to Self Service and carefully completing the steps.
Forms
For rare situations where employees cannot successfully submit their enrollment or make account changes through ConnectCarolina's Self-Service Direct Deposit option, employees will be permitted to complete the appropriate Direct Deposit Authorization Form.
- Finance Form 1106.1.1f - Direct Payroll Deposit Authorization Form for All SHRA Employees (Permanent, Temporary, and Student Employees) and EHRA Non-Faculty Employees
- Finance Form 1106.1.2f - Direct Payroll Deposit Authorization Form for Faculty, Post-Docs, and EHRA Student Employees
Related Requirements
External Regulations and Consequences
None.
University Policies, Standards, and Procedures
Contact Information
Primary Contact
| Subject |
Contact |
Telephone |
Fax |
E-Mail |
| Direct Payroll Deposit |
Payroll Services |
919-962-0047 |
|
payroll@unc.edu |
History
Revised:
- July 9, 2019: Edited to emphasize that Connect Carolina Self-Service direct deposit is the preferred and expected method of completion.
- July 8, 2019: Edited for inclusion of direct deposit functionality through ConnectCarolina Self Service.
- September 6, 2018: Incorporated comments from PRC members and completed slight editing changes.
- August 22, 2018: Updated language to include changes in direct deposit be done in person, also deleted cancellation form and language.
- September 19, 2016: Updated forms to include proper "SHRA" and "EHRA" reference.
- May 3, 2016: Modified all SPA and EPA references to reflect state change to "SHRA" and "EHRA."
- October 1, 2012