1102 - Employee Time Records



Time Information Management (TIM) interfaces with various existing University business applications through ConnectCarolina. The system automates time reporting for payroll and special events, and centralizes the leave reporting system. The TIM system is used by University faculty (leave reporting only), staff, students and temporary employees. TIM offers the University's management the ability to manage time and leave on a real-time basis by providing tools and alerts to allow efficient handling of day-to-day situations that affect the campus unit's staffing, scheduling, and time reporting. University employees have immediate access to accurate and current leave data and time worked and the system provides employees a reliable process for their use.

Scope of Applicability

This policy applies to all employees paid by the University and administrative units processing employee compensation.


Policy Statement

In upholding the requirements of the Fair Labor Standards Act (FLSA) and the State policy regarding hours of work and overtime compensation, the University has established wage-hour provisions applicable to all SHRA employees. This includes those employees required to complete an online timecard within TIM, known as the Employee Time Record. The completion of an online Timecard within TIM is required as outlined in Finance Related Data 1102.1rd.

Employee Timecards are approved by the manager and Sign Off is processed by the TIM Administrator. The hours within the employee's timecard are transmitted to the Payroll System on the Wednesday evening following the end of the pay period.


At times there may be discrepancies between Employee Timecard and Payroll reports. The procedure for reporting these exceptions is listed below.

Related Requirements

External Regulations and Consequences


University Policies, Standards, and Procedures

In support of this policy, the following procedures are included:

For more detailed information on the payroll reporting process, see following websites:

Contact Information

Policy Contact
Subject Contact Telephone Fax E-mail
SHRA Employee Records Payroll Services 919-962-0047   payroll@unc.edu



  • September 6, 2018: Updated information to reflect current business applications versus legacy.
  • August 14, 2018: Updated formatting and references to
  • October 13, 2017: Updated main contact line for Payroll.
  • October 5, 2014: Updated Special Situations section.
  • July 7, 2010
  • March 12, 2004
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Article ID: 131367
Thu 4/8/21 9:07 PM
Thu 7/29/21 11:10 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/13/2020 8:54 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Last Review
Date on which the most recent document review was completed.
11/13/2020 8:54 AM
Last Revised
Date on which the most recent changes to this document were approved.
11/13/2020 8:54 AM
Next Review
Date on which the next document review is due.
11/13/2021 12:00 AM
Date on which the original version of this document was first made official.
07/01/2000 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget