1103 - University of North Carolina at Chapel Hill Policy on Additional Compensation

Introduction

Purpose

In compliance with compensation policies of the State, this policy is established to clearly define the types of compensation adjustments applicable to University employees.

Scope of Applicability

This policy applies to all employees paid by the University and administrative units processing employee compensation.

Policy

Policy Statement

The University provides additional compensation for certain permanent employees whose work schedules require or request the employee to work at unusual times and/or under special circumstances. Managers in each department are responsible for entering each employee's hours into TIM based on their assigned schedules. Examples of these compensation adjustments include the following.

  1. On Call and Emergency Pay
    In accordance with State policy, the University provides additional compensation to designated employees required to remain available to be called back to work on short notice if the need arises or is requested to respond on short notice to an emergency work situation to:
    • Avoid significant service disruption
    • Avoid placing employees or the public in unsafe situations
    • Protect and/or provide emergency services to property; or equipment
    • Respond to emergencies
  2. Medically Related Shift Pay
    In order to meet critical shortages of coverage on evening and weekend shifts in certain medically related areas, the University will compensate an SHRA (Subject to Human Resources Act) Exempt employee who consents to work additional hours beyond the regular work schedule with pay on a straight-time basis.
  3. Holiday Premium Pay
    SHRA Permanent and Temporary employees required to work on a designated holiday will receive premium pay equal to one-half of their regular straight-time hourly rate, in addition to their regular salary. SHRA Permanent employees will also be entitled to equal time off up to 8 hours for hours worked on the holiday.
  4. Dual Employment
    University employees on loan to other State agencies or institutions are paid through Payroll Services via the form for Dual Employment Certification. This form is processed from the other State agency or institution with accompanying payment that is to be made to the University employee. The form is completed by the Budget Office and forwarded to Payroll Services for processing payment.

Special Situations

In all cases, additional compensation is included in "gross pay" for required statutory deductions such as Federal and State income tax withholding, Social Security, and State retirement.

Exceptions

None

Related Requirements

External Regulations and Consequences

  • North Carolina Office of State Human Resources Dual Employment Certification Form (manual entry) - Questions regarding the completion of this form should be directed to the Budget Office where completed forms are to be sent for approval before being forwarded to Payroll Services.

University Policies, Standards, and Procedures

None

Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
Additional Pay Payroll Services 919-962-0047   payroll@unc.edu
Dual Employment Budget Offices 919-966-3251   budget@unc.edu

History

Revised:

  • February 7, 2023-added link to TIM along with definition of SHRA
  • September 18, 2020 - Added Scope
  • October 13, 2017 - updated Payroll main line number.
  • December 9, 2011
  • August 19, 2009
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Details

Article ID: 131370
Created
Thu 4/8/21 9:07 PM
Modified
Tue 4/11/23 9:06 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Next Review
Date on which the next document review is due.
04/13/2026 12:00 AM
Last Review
Date on which the most recent document review was completed.
04/10/2023 8:54 AM
Last Revised
Date on which the most recent changes to this document were approved.
04/10/2023 8:54 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/13/2020 8:54 AM
Origination
Date on which the original version of this document was first made official.
07/01/1996 12:00 AM