Title
Office of Sponsored Programs - 500.09 - Transfer or Sale of Capitalized Equipment
Purpose
This operating standard assists University researchers supported by sponsored funding in determining the appropriate action with transfers, loans, or sales of capital equipment.
Policy Statement
I. Equipment Loans
It may occasionally be necessary to loan equipment purchased with contract and grant funds to organizations or institutions participating jointly in a sponsored project. When State or Federally-owned equipment is loaned or transferred, it must be coordinated according to the procedures of Asset Management in conjunction with the Office of Sponsored Programs (OSP) and the sponsoring agency.
Although Asset Management is the unit responsible for final decisions on capital equipment management throughout the University, when questions arise regarding capital equipment purchased or paid for with sponsored funds, OSP serves as the primary contact.
II. Transfer of Equipment or Sponsor Property to Other Institutions
After a researcher's decision to transfer to another institution, equipment purchases should be limited to those necessary to complete research at the University. The receiving institution should purchase additional equipment necessary to continue research at that institution.
Equipment owned by the Federal government or other sponsors can be transferred to another institution when approved and directed by the sponsoring agency. Researchers transferring to another institution may submit a request for the transfer of such property in the pursuit of continuing research.
A transfer request originated by a faculty member requires the advance approval of the appropriate Dean, Director, or Department Head, the Executive Director of OSP, the Director of Asset Management, and the sponsoring agency.
Agency-originated disposition or transfer instructions do not require such approval. However, if agency-directed or contemplated transfers are likely to impair continuing research or training projects at the University, such considerations should be promptly brought to the attention of the agency through OSP.
III. Transfer of Equipment to UNC-Chapel Hill
When new faculty members are transferring equipment to the University, the department should promptly advise Asset Management.
IV. Transfer of University Property
Property acquired or transferred to the University regarding research or training awards is owned by the State. Therefore, disposition or transfer of such property is subject to University and State policies.
V. Sale of Property
Proceeds from the sale of equipment purchased in whole or part from Federal funds should be credited to the Federal research project from which purchase was made or to an active award from that agency.
Related Requirements
Contact Information
For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.
For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).
For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant. OSP Staff assignments are found in RAMSeS or on the OSP website.
History
History Table
| Date |
Description |
| 07/01/2022 |
Revised to reflect new office name. |
| 05/15/2018 |
Revised to coincide with the release of the new OSP Website. |
The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.