138 - University of North Carolina at Chapel Hill Policy on Payroll Services Reporting

Introduction

Purpose

Requiring use of these payroll reporting mechanisms provides accurate, up-to-date employee payroll records while upholding University, state and federal regulations.

Scope

All University of North Carolina at Chapel Hill employee payroll records overseen by Payroll Services.

Policy

Policy Statement

For each biweekly and monthly payroll, Payroll Services will be issuing the following reports via HR Reporting Dashboard in ConnectCarolina and InfoPorte:

Preliminary Check Register – This report provides a preliminary view of the employee's check. It will be available for two business days after the posted payroll lockout date. These schedules can be found under Quick Links on Payroll Services website.

The following information appears on this report for each employee to be paid:

• Earnings by earnings code
• Gross pay
• Total deductions
• Total taxes
• Net pay

Finalized check register – This report provides the finalized version of the employee's paycheck after each payroll is confirmed. It will be available one business day after the posted payroll confirmation date. These schedules can be found under Quick Links on Payroll Services website.

The following information appears on this report for each employee that has been paid:

• Earnings by earnings code
• Gross pay
• Total deductions
• Total taxes
• Net pay
• Check/advice number

Earnings Distribution – This report provides a detailed breakdown by earnings code of each funding source charged for each earnings code. Details include account, funding department, fund, source, earnings code and amount.

Summarized Payroll – This report provides a breakdown by fund of the employees earnings, deductions and tax. Additional fields include the employee's home department as well as the funding department, fund and source.
These reports will appear within the Payroll tab of the HR section of InfoPorte:

• Details of employer charges from State, trust and sponsored research funds accounts
• Analysis of payroll charges per account
• Analysis of the employer charges for FICA and retirement
• Analysis of employer health insurance charges

Exceptions

None.

Contact Information

History

Revised:

• June 8, 2015: Removed links and information about to FRS reports. Added information on InfoPorte reports.
• September 3, 2009
• May 12, 2004