1101 - SHRA Employee Payroll Actions Policy



This policy establishes ConnectCarolina HR/Payroll as the official University system for capturing SHRA (Subject to Human Resources Act) and EHRA (Exempt from Human Resources Act) Employee employment and payroll information; and Time Information Management (TIM) as the official time capturing system to provide to payroll interface for processing payments. Maintaining records online allows for speedier, more accurate records while maintaining proper University business standards. All time is now captured and payment is calculated based on information provided through TIM.

Scope of Applicability

This policy applies to all employees paid by the University and administrative units processing employee compensation.


Policy Statement

All payroll actions for University SHRA employees (subject to the North Carolina Human Resources Personnel Act) will be processed online through ConnectCarolina by a Human Resources Representative as designated by the hiring department or unit. Payroll actions may include, but are not limited to, initial personnel information, funding source changes, and miscellaneous changes to ConnectCarolina HR/Payroll records. All actions should be sent through the proper approval routes before rolling into Payroll Services.

Because ConnectCarolina HR/Payroll is the official system for all personnel actions, hiring departments and units are responsible for initiating and approving any employment actions in ConnectCarolina.

Related Requirements

External Regulations and Consequences

North Carolina Human Resources Act G.S. 126

University Policies, Standards, and Procedures

Finance Procedure 1105.1 - University of North Carolina at Chapel Hill Procedure on Creating a Manual Check

Contact Information

Policy Contacts
Subject Contact Telephone Fax E-mail
SHRA Actions/TIM Payroll Services 919-962-0047   payroll@unc.edu



  • February 3, 2023: Added terminology definitions.
  • September 18, 2020: Added Scope.
  • March 21, 2019: Started approval process.
  • July 23, 2018: Updated terminology
  • October 13, 2017: Updated phone line for Payroll.
  • May 3, 2016: Modified all SPA and EPA references to reflect state change to "SHRA" and "EHRA."
  • October 15, 2014: Updated information on personnel actions in Connect Carolina.
  • January 13, 2010
  • May 12, 2004
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Article ID: 131366
Thu 4/8/21 9:07 PM
Tue 4/11/23 9:09 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/13/2020 8:54 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Last Review
Date on which the most recent document review was completed.
04/10/2023 8:54 AM
Last Revised
Date on which the most recent changes to this document were approved.
04/10/2023 8:54 AM
Next Review
Date on which the next document review is due.
04/13/2026 12:00 AM
Date on which the original version of this document was first made official.
07/01/2000 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget