Introduction
Purpose
Per the North Carolina Office of State Human Resources' Separation policy on Separation, this policy explains the method of calculating leave pay for University of North Carolina at Chapel Hill employees who are terminating their positions.
Scope
All University of North Carolina at Chapel Hill employees receiving compensation through Payroll Services.
Policy Statement
In accordance with the North Carolina Office of State Human Resources' Separation policy, salary payments for unused annual leave up to 30 days (240 hours) are made to terminating employees based on the employee's current salary rate.
- EHRA Non-Faculty Leave Payout: Payments for unused annual leave are determined by converting the employee's annual permanent salary to an hourly rate and then multiplying the hourly rate by the employee's number of unused annual leave hours which are provided on the termination action.
- SHRA Leave Payout: Payments for unused annual leave for an SHRA staff employee are determined by converting the employee's annual permanent salary to an hourly rate and then multiplying this amount by the unused annual leave hours shown in the ConnectCarolina HR/Payroll module.
Exclusions
Temporary, non-recurring, or supplemental compensation are excluded from leave payout calculations.
Related Data
Contacts
Policy Contact
| Subject |
Contact |
Telephone |
E-Mail |
| Leave Payout |
Payroll Services |
919-962-0047 |
payroll@unc.edu |
History
Revised:
- January 28, 2026: Confirmed calculation method is only on permanent salary elements.
- December 1, 2017: Updated information to correct an error that EPA Faculty receive Leave Payouts. They do not.
- October 13, 2017: Updated main Payroll phone number.
- October 1, 2014: Updated system information and EPA Faculty Payout calculation.
- August 24, 2009
- January 3, 2005