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Procedure to request Waiver of competition to purchase product(s) and/or services(s) without competition when competition is otherwise required. This generally means that the product/service is unique and that the vendor is the only one from whom the product/service can be provided or that the brand specified is the only brand that will meet the requirements.
The University recognizes there are instances when it is necessary to procure a single-source purchase to meet current needs. This policy ensures the substantiation of such needs while adhering to state laws regulating fair bidding competition
The purpose of this document is to describe the procedure on Independent Contractor Predetermination Process.
Due to legislation changes in the 2017 Tax Cuts and Jobs Act which reinstated personal moving expense payments as taxable wages, the University has changed the payment procedure so that the payment and tax implications are contemporaneous.
The Board of Trustees of the Endowment Fund of the University of North Carolina at Chapel Hill and the Board of Directors of the University of North Carolina at Chapel Hill Foundation, Inc. endorsed at their May 2009 meeting the University's recommendation that UPMIFA be an option of last resort and the series of actions listed above.
This policy was created to ensure compliance with state and University regulations; establish guidelines for approval, control and accounting for employees and others who travel on University business; and ensure fairness for both the traveler and the University.
The University's tax exemption status must be communicated to vendors prior to doing business.
When a non-resident alien is compensated for services performed in the United States other than wages, then they are classified as an Independent Contractor.
The purpose of this policy is to provide information and instruction regarding tax compliance for payments to foreign national independent contractors performing services in the United States.
The purpose of this document is to describe the procedure on paying an Independent Contractor.
The University is required by North Carolina law to withhold state income tax at the rate of 4 percent on non-wage compensation paid to nonresident individuals and businesses for personal services rendered within North Carolina (NC) unless certain criteria are met.
Payments for personal services may be processed in one of three ways.
This policy is to ensure the University's compliance with State of North Carolina law related to sales and use tax.
The Campus Voucher must clearly indicate that the check requires special handling and includes the name and address of the individual to whom it should be returned.
As the University generates a large volume of checks, proper review of information is necessary to safeguard against potential check fraud. This policy is established to allow for review of information. Suspicious checks will be scrutinized and decisions rendering a "pay" or "no-pay".