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The purpose of this document is to describe the procedure on Independent Contractor Predetermination Process.

This policy defines the sources of payroll actions for University of North Carolina at Chapel Hill graduate students and provides deduction schedules and cancellation policies.

When a non-resident alien is compensated for services performed in the United States other than wages, then they are classified as an Independent Contractor.

This policy is to ensure the University's compliance with State of North Carolina law related to sales and use tax.

As the University generates a large volume of checks, proper review of information is necessary to safeguard against potential check fraud. This policy is established to allow for review of information. Suspicious checks will be scrutinized and decisions rendering a "pay" or "no-pay".

The University is required by the State of North Carolina to maintain due diligence in the safeguarding of the University's assets. Making payments prior to receipt of goods and services violates good internal control and places the University's assets at risk.

The University of North Carolina at Chapel Hill conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing vendor relationships with the University and enrolling the vendor into our financial system.

The University provides individual health insurance coverage to eligible temporary, full-time postdoctoral appointments under a major medical policy underwritten by Blue Cross/Blue Shield of North Carolina and managed by Hill, Chesson and Woody.

This policy provides eligibility criteria and other provisions of the Graduate Health Insurance Plan (GSHIP).

This procedure communicates statutory regulations for transportation expenses and mileage rates for all University travelers on official business.

The purpose of this document is to create a policy to: (1) mandate training for all Travel & Expense Card (T&E Card) Accountholders and (2) enforce penalties on T&E Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their T&E Card account.

In order to obtain a University Travel & Expense Card (T&E Card), several forms must be completed.

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.

The policy explains the regulations governing the issuance and use of the Purchasing Card.

An Accountable Plan allows an employer to reimburse employees on a non-taxable basis when certain requirements are met. These regulations relate to reimbursing employees for business expenses, where reimbursement is not counted as income. This reimbursement process is referred to as an “Accountable Plan”. This Procedure explains the process for seeking Accountable Plan Reimbursements.