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In order to obtain a University Travel & Expense Card (T&E Card), several forms must be completed.

The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.

This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

The policy explains the regulations governing the issuance and use of the Purchasing Card.

It is the policy of the State of North Carolina that all agencies, institutions, departments, bureaus, boards, commissions and officers of the State, whether or not subject to the Executive Budget Act, Chapter 143, Article 1 of the General Statutes, shall devise techniques and procedures for the receipt, deposit, and disbursement of moneys coming into their control and custody which are designed to maximize interest-bearing investment of cash, and to minimize idle and nonproductive cash balances

The UNC-Chapel Hill ("the University") Capital Assets policy is established to provide a guidance to the impacted campus community.

State regulations require the University to take control on authorizing Capital and Non-Capital Equipment to be taken off Campus. Equipment owned by UNC-Chapel Hill must remain on campus.

Equipment missing or stolen during normal operations is reported immediately. Investigations follow the report in an effort to recover the property or its cost.

This Procedure explains how the University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University") transfers ownership of Capitalized Equipment to other institutions.

This Procedure provides instructions to transfer Capitalized Equipment between departments of the University of North Carolina at Chapel Hill.

This Procedure provides the requirements for tagging new Capitalized Equipment.

This Procedure provides basic requirements for reporting Capitalized Equipment discovered missing or stolen during physical inventory.

The State of North Carolina requires all state agencies to maintain Asset Management systems. The State Controller's Office requires an annual physical equipment inventory to be conducted by each campus department.