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This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.

This procedure explains the process of Travel & Expense Card (T&E Card) reconciliation. It details the process for online charges and the duties of the Accountholder.

This Procedure states the scope of what the Travel & Expense Card (T&E) can be used for to comply with state auditing rules. It details examples of allowable and non-allowable uses of the T&E Card and defines the oversight of card use.

The policy explains the regulations governing the issuance and use of the Purchasing Card.

This procedure communicates statutory regulations for transportation expenses and mileage rates for all University travelers on official business.

This procedure outlines reconciliation and post-payment of applicable travel expenses for pre-approved University business travel.

All appropriate and cost-effective actions to collect accounts receivable must be taken, with the objective to sustain proper management of University receivables held by campus units.

This procedure addresses how to request a cash advance, guidelines for maintaining supporting documentation at the department level, and procedures for reconciling and settling cash advance.

Cash advances are necessary for efficiency or because they are the only means acceptable to the payment requirements of the service rendered. This policy explains how to obtain the necessary funds to meet payment requirements, appropriate use and settlement of such cash advance funds.

Maintaining an imprest checking account requires periodic replenishing of the bank balance, reconciliation and evaluation of the activities to determine the adequacy of the funding. The department should close the imprest checking account if the purpose for which the account was established no longer exists.

This procedure explains how to request and establish an imprest checking account.

To provide guidelines for managing imprest checking accounts, which are supported by a limited amount of University's unrestricted endowment income funds.

To establish a petty cash fund, the dean, director or department chair should submit a letter to the University Controller justifying the need, the types of expenses to be paid, the method of safekeeping, the source of funds, the amount needed and the individual responsible for the administration of the petty cash fund (petty cash custodian).

Petty cash funds or change funds are used by the departments for cash payment of minor items or to make change to customers. This policy provides guidance for the authorization, establishment and maintenance of petty cash funds, including appropriate uses, safekeeping, audit and annual confirmation.

To maintain appropriate fiscal reporting and ensure internal controls are met to prevent fraud, all imprest checking account, payroll account, accounts payable account, and petty cash account custodians must reconcile their accounts and report outstanding liabilities during the previous fiscal year at the conclusion of the current fiscal year to Cash Management.