1114 - University of North Carolina at Chapel Hill Policy on W-2 Annual Earnings Statements



In accordance with federal and state tax laws, the University provides this policy to inform employees of the annual schedule for distributing earnings statements to use for their reporting responsibility to the IRS.


Policy Statement

Each January, the University is required to provide each employee a Wage and Tax Statement Form W-2 reporting salary, wage, and other payments processed through the payroll system during the prior calendar year. Active employees will receive W-2s by January 31st. W-2s for inactive employees will be sent to the most recent mailing address on file by the end of each January.

Active employees must utilize the LDAP system to change a mailing address.

If an employee does not receive a form W-2 after allowing reasonable time for the form to be forwarded, the employee should contact Payroll Services and request a duplicate copy. Duplicate copies are processed annually in mid-February.

Special Situations

A Statement of Earnings is sometimes needed by University employees during the year, especially for those persons leaving the country or who, for other reasons, need a certification of the amount earned to date for the year. Any employee needing a Statement of Earnings should have their departmental payroll representative contact Payroll Services to have one prepared.


Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
W-2 Payroll Services 919-962-0047   payroll@unc.edu
100% helpful - 1 review


Article ID: 131391
Thu 4/8/21 9:07 PM
Thu 7/29/21 11:47 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
10/13/2017 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Last Review
Date on which the most recent document review was completed.
10/13/2017 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
10/13/2017 12:00 AM
Next Review
Date on which the next document review is due.
10/13/2018 12:00 AM
Date on which the original version of this document was first made official.
07/01/2004 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget