Introduction
Purpose
This policy defines the sources of payroll actions for University of North Carolina at Chapel Hill graduate students and provides deduction schedules and cancellation policies.
Policy
Policy Statement
The University distributes compensation for graduate students with service and non-service appointments through Payroll Services and Accounts Payable. Payroll Services pays graduate teaching assistants research assistants and pre-doctoral fellow trainees on the monthly payroll schedule. Accounts Payable distributes compensation to non-service fellows and trainees using campus vouchers through ConnectCarolina by direct deposit to their accounts.
Deductions
Graduate Student Employees Deduction
In addition, graduate students holding service appointments (NOT work-study) may opt to have student tuition and fees deducted from their payroll cycle. To be eligible, the student employee may not be receiving financial aid or any department funding other than Tuition Remission or Instate Tuition Award.
Once established, the plan will continue unless payments to the University Cashier are stopped by their office or the graduate student cancels by emailing payplan@unc.edu with the subject "Payroll Deduction Cancellation" and the student's PID.
Pre-Tax Parking Deduction
The University offers all permanent full-time employees the option to purchase parking permits on a pre-tax basis, through submission of a completed pre-tax form issued annually by Parking Services and distributed by the departmental parking coordinator for signatures and updates. Parking deductions are submitted and maintained by UNC Transportation and Parking. Deductions are calculated from a scale based on annual salary.
Exceptions
Payroll deduction is unavailable to graduate students paid at an hourly rate.
Related Requirements
University Policies, Standards, and Procedures
Contact Information
Policy Contacts
| Subject |
Contact |
Telephone |
Fax |
E-Mail |
| Graduate Student Deductions |
Payroll Services |
919-962-0047 |
|
payroll@unc.edu |
| Graduate Student Employee Payment Plan |
Cashier's Office |
919-962-1368 |
|
cashier@unc.edu |
History
Revised:
- January 23, 2019: Updated Disbursements to Accounts Payable. Also updated procedures.
- October 13, 2017: Updated main payroll phone number.
- July 23, 2014: Updated payment plan contact information.
- October 1, 2014: Updated information on pay schedules in Policy Statement.
- July 18, 2014: Changed information on deductions and cancellations in Policy Statement.
- August 13, 2012: Updated information on payment cycle for graduate students; removed section on bi-weekly payroll; added information on deducting student fees from paychecks.
- September 3, 2009
- May 29, 2007
- May 26, 2005