1110 - Graduate Student Payroll and Other Non-Statutory Deductions Policy

Introduction

Purpose

This policy defines the sources of payroll actions for University of North Carolina at Chapel Hill graduate students and provides deduction schedules and cancellation policies.

Policy

Policy Statement

The University distributes compensation for graduate students with service and non-service appointments through Payroll Services and Accounts Payable. Payroll Services pays graduate teaching assistants research assistants and pre-doctoral fellow trainees on the monthly payroll schedule. Accounts Payable distributes compensation to non-service fellows and trainees using campus vouchers through ConnectCarolina by direct deposit to their accounts.

Deductions

Graduate Student Employees Deduction

In addition, graduate students holding service appointments (NOT work-study) may opt to have student tuition and fees deducted from their payroll cycle. To be eligible, the student employee may not be receiving financial aid or any department funding other than Tuition Remission or Instate Tuition Award.

Once established, the plan will continue unless payments to the University Cashier are stopped by their office or the graduate student cancels by emailing payplan@unc.edu with the subject "Payroll Deduction Cancellation" and the student's PID.

Pre-Tax Parking Deduction

The University offers all permanent full-time employees the option to purchase parking permits on a pre-tax basis, through submission of a completed pre-tax form issued annually by Parking Services and distributed by the departmental parking coordinator for signatures and updates. Parking deductions are submitted and maintained by UNC Transportation and Parking. Deductions are calculated from a scale based on annual salary.

Exceptions

Payroll deduction is unavailable to graduate students paid at an hourly rate.

Related Requirements

University Policies, Standards, and Procedures

Contact Information

Policy Contacts
Subject Contact Telephone Fax E-Mail
Graduate Student Deductions Payroll Services 919-962-0047   payroll@unc.edu
Graduate Student Employee Payment Plan Cashier's Office 919-962-1368   cashier@unc.edu

History

Revised:

  • January 23, 2019: Updated Disbursements to Accounts Payable. Also updated procedures.
  • October 13, 2017: Updated main payroll phone number.
  • July 23, 2014: Updated payment plan contact information.
  • October 1, 2014: Updated information on pay schedules in Policy Statement.
  • July 18, 2014: Changed information on deductions and cancellations in Policy Statement.
  • August 13, 2012: Updated information on payment cycle for graduate students; removed section on bi-weekly payroll; added information on deducting student fees from paychecks.
  • September 3, 2009
  • May 29, 2007
  • May 26, 2005
100% helpful - 1 review

Details

Article ID: 131382
Created
Thu 4/8/21 9:07 PM
Modified
Thu 7/29/21 11:26 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
03/19/2019 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of Payroll Services
Last Review
Date on which the most recent document review was completed.
03/19/2019 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
03/19/2019 12:00 AM
Next Review
Date on which the next document review is due.
03/18/2020 12:00 AM
Origination
Date on which the original version of this document was first made official.
01/09/2004 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget