Articles (16)

1265 - Policy on Ethyl Alcohol Regulations

The policy is to ensure compliance with the tax-free ethyl alcohol permit.

1265.1 - Procedure for Requisitioning Ethyl Alcohol

Ethyl alcohol is requisitioned from the contractor-operated storeroom through their online system.

603 - Equipment Inventory and Reporting Policy

The State of North Carolina requires all state agencies to maintain Asset Management systems. The State Controller's Office requires an annual physical equipment inventory to be conducted by each campus department.

603.1 - Procedure for Tagging New Capital Equipment

This Procedure provides the requirements for tagging new Capitalized Equipment.

603.2 - Procedure for Reporting Capital Equipment Missing or Stolen During Normal Operations

Capital Equipment missing or stolen during normal operations is reported immediately. Investigations follow the report in an effort to recover the property or its cost.

603.3 - Procedure for Reporting Capital Equipment Missing During Physical Inventory

This Procedure provides basic requirements for reporting Capitalized Equipment discovered missing or stolen during physical inventory.

603.4 - Procedure for Reporting University Capital Equipment Movement On and Off Campus

State regulations require the University to take control on authorizing Capital and Non-Capital Equipment to be taken off Campus. Equipment owned by UNC-Chapel Hill must remain on campus.

603.5 - Procedure for Transfer or Sale of Capital Equipment Between University Departments

This Procedure provides instructions to transfer Capitalized Equipment between departments of the University of North Carolina at Chapel Hill.

603.6 - Procedure for Transfer of Capital Equipment to Other Institutions

This Procedure explains how the University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University") transfers ownership of Capitalized Equipment to other institutions.

604 - University of North Carolina at Chapel Hill Policy on University-Owned Surplus Property

Items that have become obsolete or no longer needed are to be sent to the University Surplus Property Warehouse.

604.1 - University of North Carolina at Chapel Hill Procedure on Disposing of University-Owned Surplus Property

University-owned surplus property must be turned in to the University's Surplus Property Warehouse at the end of the useful life of the equipment.

605 - Surplus Computers or Electronic Media Storage Devices Policy

The University established this policy in accordance with North Carolina General Statute (N.C.G.S.) Chapter 75, subsections 61 and 62 to protect individual records and information and to prevent involuntary disclosure of individual social security numbers.

710 – University of North Carolina at Chapel Hill Policy on Use of Central Receiving

Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.

710.1 - University of North Carolina at Chapel Hill Procedure on Receiving Purchased Items

Items received by Central Receiving are inspected on an item-by-item basis, documenting condition and quantities received for purchase order deliveries to Central Receiving.

711 – University of North Carolina at Chapel Hill Policy on Return of Merchandise to Vendors

Complete purchase order records need to be retained, including changes resulting in returns to vendors or credits.

711.1 - Procedure on Returning Merchandise to Vendors

Returns of materials or equipment acquired with a purchase order require authorization from the vendor and documentation in the purchase order system to receive credit for the return. Returns of items acquired through Campus Voucher, P-Card or eProcurement are handled by the department placing the order.