Articles (16)

1265 - University of North Carolina at Chapel Hill Policy on Ethyl Alcohol Regulations

The policy is to ensure compliance with the tax-free ethyl alcohol permit.

1265.1 - University of North Carolina at Chapel Hill Procedure on Requisitioning Ethyl Alcohol

Ethyl alcohol is requisitioned from the contractor-operated storeroom through their online system.

603 - University of North Carolina at Chapel Hill Policy on Equipment Inventory and Reporting

The State of North Carolina requires all state agencies to maintain Asset Management systems. The State Controller's Office requires an annual physical equipment inventory to be conducted by each campus department.

603.1 - University of North Carolina at Chapel Hill Procedure on Tagging New Equipment

Campus departments are responsible for tagging and accounting for their Capitalized Equipment items. Asset Management tracks the purchase of Capitalized Equipment items each month and will provide reports and forms for department representatives to facilitate this process.

603.2 - University of North Carolina at Chapel Hill Procedure on Reporting Equipment Missing or Stolen During Normal Operations

Equipment missing or stolen during normal operations is reported immediately. Investigations follow the report in an effort to recover the property or its cost.

603.3 - University of North Carolina at Chapel Hill Procedure on Reporting Equipment Missing During Physical Inventory

Equipment reported as missing during a department's annual physical inventory is tracked in the records of Capitalized Equipment.

603.5 - University of North Carolina at Chapel Hill Procedure on Transfer or Sale of Equipment Between University Departments

Asset Management is notified any time that Capital Equipment is sold or transferred to another University department.

603.6 - University of North Carolina at Chapel Hill Procedure on Transfer of Equipment to Other Institutions

University equipment can be acquired through a variety of funding sources. As such, approval channels for transfer of equipment to other institutions will vary. The approval process requires approximately sixty days lead time to complete.

604 - University of North Carolina at Chapel Hill Policy on University-Owned Surplus Property

Items that have become obsolete or no longer needed are to be sent to the University Surplus Property Warehouse.

604.1 - University of North Carolina at Chapel Hill Procedure on Disposing of University-Owned Surplus Property

University-owned surplus property must be turned in to the University's Surplus Property Warehouse at the end of the useful life of the equipment.

605 - University of North Carolina at Chapel Hill Policy on Surplus Computers or Electronic Media Storage Devices

The University established this policy in accordance with North Carolina General Statute (N.C.G.S.) Chapter 75, subsections 61 and 62 to protect individual records and information and to prevent involuntary disclosure of individual social security numbers.

710 – University of North Carolina at Chapel Hill Policy on Use of Central Receiving

Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.

710.1 - University of North Carolina at Chapel Hill Procedure on Receiving Purchased Items

Items received by Central Receiving are inspected on an item-by-item basis, documenting condition and quantities received for purchase order deliveries to Central Receiving.

711 – University of North Carolina at Chapel Hill Policy on Return of Merchandise to Vendors

Complete purchase order records need to be retained, including changes resulting in returns to vendors or credits.

711.1 - University of North Carolina at Chapel Hill Procedure on Returning Merchandise to Vendors

Returns of materials or equipment acquired with a purchase order require authorization from the vendor and documentation in the purchase order system to receive credit for the return. Returns of items acquired through Campus Voucher, P-Card or eProcurement are handled by the department placing the order.