1. Knowledge Base
  2. Finance and Operations
  3. Finance and Budget
  4. Materials Management
  5. 603.2 - Procedure for Reporting Capital Equipment Missing or Stolen During Normal Operations

603.2 - Procedure for Reporting Capital Equipment Missing or Stolen During Normal Operations

Title

University of North Carolina at Chapel Hill Finance Procedure 603.2 - Procedure for Reporting Capital Equipment Missing or Stolen During Normal Operations

Introduction

Purpose

This Procedure provides guidance related to the Capital Equipment missing or stolen during normal operations.

Scope

This Procedure applies to all employees of the University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University"). 

Procedure

Equipment missing or stolen during normal operations is reported immediately. Investigations follow the report in an effort to recover the property or its cost.

Forms and Instructions

  1. Notify the department head immediately of any stolen equipment.
  2. The department head immediately reports the incident to UNC Police. (Non-emergency UNC Police telephone number is 919-962-8100)
  3. UNC Police enters equipment into national crime database for possible recovery.
  4. The department head also submits a Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management reporting the missing or stolen equipment.
  5. When an item previously reported as missing or stolen is recovered, the department head immediately notifies UNC Police of the recovery and submits a new Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management.
  6. Missing equipment is marked in Connect Carolina as missing. In accordance with state policy, equipment that is missing for one year must be retired and removed from the University’s capital assets balances. If the asset is not located in the authorized time frame, the asset should be removed from the inventory system. Any associated depreciation is also removed from the system.

Related Requirements

University Policies, Standards, and Procedures

Exceptions

None

Contact Information

Primary Contact

History

Revised: 3/16/2023, 7/13/2009, 12/14/2007

100% helpful - 1 review

Details

Article ID: 131674
Created
Thu 4/8/21 9:14 PM
Modified
Mon 4/17/23 1:16 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/13/2009 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director of eProcurement and Materials Management
Last Review
Date on which the most recent document review was completed.
04/17/2023 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/13/2009 12:00 AM
Next Review
Date on which the next document review is due.
04/17/2025 12:00 AM
Origination
Date on which the original version of this document was first made official.
07/01/1999 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget