Title
University of North Carolina at Chapel Hill Finance Procedure 603.2 - Procedure for Reporting Capital Equipment Missing or Stolen During Normal Operations
Introduction
Purpose
This Procedure provides guidance related to the Capital Equipment missing or stolen during normal operations.
Scope
This Procedure applies to all employees of the University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University").
Procedure
Equipment missing or stolen during normal operations is reported immediately. Investigations follow the report in an effort to recover the property or its cost.
Forms and Instructions
- Notify the department head immediately of any stolen equipment.
- The department head immediately reports the incident to UNC Police. (Non-emergency UNC Police telephone number is 919-962-8100)
- UNC Police enters equipment into national crime database for possible recovery.
- The department head also submits a Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management reporting the missing or stolen equipment.
- When an item previously reported as missing or stolen is recovered, the department head immediately notifies UNC Police of the recovery and submits a new Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management.
- Missing equipment is marked in Connect Carolina as missing. In accordance with state policy, equipment that is missing for one year must be retired and removed from the University’s capital assets balances. If the asset is not located in the authorized time frame, the asset should be removed from the inventory system. Any associated depreciation is also removed from the system.
Related Requirements
University Policies, Standards, and Procedures
Exceptions
None
Contact Information
Primary Contact
History
Revised: 3/16/2023, 7/13/2009, 12/14/2007