603.2 - University of North Carolina at Chapel Hill Procedure on Reporting Equipment Missing or Stolen During Normal Operations

Procedure

Equipment missing or stolen during normal operations is reported immediately. Investigations follow the report in an effort to recover the property or its cost.

Exceptions

None

Forms and Instructions

  1. Notify the department head immediately of any missing or stolen equipment.
  2. The department head reports the incident immediately, to Department of Public Safety. (Non-emergency Public Safety telephone number is 919-962-8100.)
  3. Public Safety enters equipment into national crime database for possible recovery.
  4. The department head also submits a Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management reporting the missing or stolen equipment.
  5. When an item previously reported as missing or stolen is recovered, the department head immediately notifies Public Safety of the recovery and submits a new Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management.

Related Requirements

External Regulations and Consequences

None

University Policies, Standards, and Procedures

Contact Information

Primary Contact

  • Director of Procurement Services Operations
    • Phone: 919-962-6267
    • Email: hwangcpa@email.unc.edu

History

Revised:

  • July 13, 2009
  • December 14, 2007
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Details

Article ID: 131674
Created
Thu 4/8/21 9:14 PM
Modified
Mon 7/12/21 3:52 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/13/2009 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, eProcurement & Materials Mgmt
Last Review
Date on which the most recent document review was completed.
07/13/2009 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/13/2009 12:00 AM
Origination
Date on which the original version of this document was first made official.
07/01/1999 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
F&O-Finance