603.5 - University of North Carolina at Chapel Hill Procedure on Transfer or Sale of Equipment Between University Departments


Asset Management is notified any time that Capital Equipment is sold or transferred to another University department. Departments are to submit a Finance Form 603.5.1f - Capital Equipment Relocation Form to Asset Management for the items being transferred to other departments within the University.


UNC Hospitals, UNC System Office, WUNC-TV, and Student Activities are considered to be institutions separate from the University. Therefore, the transfer of equipment from University departments to these areas are handled as transfers to other institutions, not as internal transfers.

Forms and Instructions

Complete and submit to Asset Management a Finance Form 603.5.1f - Capital Equipment Relocation Form for each capitalized item being transferred. Include a description of the equipment and model number, serial number and UNC decal number. Also include the name of the department receiving the transfer. Signatures on the form are necessary for both transferring and receiving departments.

If a large group of assets are being transferred, contact Asset Management to see if a report can be generated summarizing the group. If a detailed report is available, one Capital Equipment Relocation Form will suffice for the transfer.

Reimbursement for equipment is processed with a campus journal entry.

Do not remove decals/bar codes when transferring equipment internally.

Related Requirements

External Regulations and Consequences


University Policies, Standards, and Procedures

Contact Information

Primary Contact

  • Director of Procurement Services Operations
    • Phone: 919-962-6267
    • Email: hwangcpa@email.unc.edu



  • February 17, 2017: Removed paragraph that referenced Asset Management Trading Post, which had somehow been reinstated to this policy.
  • September 2, 2016: Removed reference to the Asset Management Trading Post
  • October 1, 2014: Updated reimbursement details.
  • September 24, 2012: Incorporated Asset Management Trading Post information.
  • July 17, 2009
  • December 14, 2007
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Article ID: 131677
Thu 4/8/21 9:14 PM
Thu 5/5/22 3:52 PM
Effective Date
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02/17/2017 12:00 AM
Issuing Officer
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Issuing Officer Title
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Director, eProcurement & Materials Mgmt
Last Review
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02/17/2017 12:00 AM
Last Revised
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02/17/2017 12:00 AM
Date on which the original version of this document was first made official.
07/01/1999 12:00 AM
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