710 – University of North Carolina at Chapel Hill Policy on Use of Central Receiving



Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.


Policy Statement

Central Receiving was established to provide delivery of materials and equipment for buildings on campus that are not accessible to common carrier vehicles. When Purchasing Services issues a purchase order to a vendor, vendors are generally instructed to deliver the materials to the buildings on campus.

Purchased items may be delivered directly to the requesting department, depending on the type of purchase. Live biological materials and bio-hazardous materials are not delivered to Central Receiving. If items are delivered directly to the campus department, receiving is reported through ConnectCarolina, and access is required. Delivery instructions should not be changed once a purchase order has been issued. Delivery from Central Receiving to the requesting department is completed by University employees using University vehicles.

Small order purchases (campus vouchers, P-Card purchases) are not delivered to Central Receiving. If Central Receiving services are desired, orders must be placed on a Requisition regardless of the size of the order.



Additional Information

Frequently Asked Questions

Q: Does Central Receiving count the items on a purchase order?
A: Yes.

Q: If I use a P-Card to order supplies, can the items be delivered to Central Receiving?
A: No. Central Receiving has no record of the purchase to be able to document proper receipt and condition of the supplies. The supplies should be delivered directly to the department.

Related Requirements

External Regulations and Consequences


University Policies, Standards, and Procedures

  • Finance Procedure 710.1 - University of North Carolina at Chapel Hill Procedure on Receiving Purchased Items
  • Finance Policy 711 - University of North Carolina at Chapel Hill Policy on Return of Merchandise to Vendors

Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
Purchasing ePro & Materials Management 919-962-2134   logistics@unc.edu


  • October 1, 2014: Updated references to campus vouchers and ConnectCarolina; removed standing order information.
  • May 7, 2010
  • November 17, 2003
  • August 13, 2019


Article ID: 131546
Thu 4/8/21 9:11 PM
Wed 6/16/21 12:07 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
08/15/2019 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, eProcurement & Materials Mgmt
Last Review
Date on which the most recent document review was completed.
08/15/2019 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
08/15/2019 12:00 AM
Date on which the original version of this document was first made official.
07/01/1994 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.