710 – University of North Carolina at Chapel Hill Policy on Use of Central Receiving

Introduction

Purpose

Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.

Policy

Policy Statement

Central Receiving was established to provide delivery of materials and equipment for buildings on campus that are not accessible to common carrier vehicles. When Purchasing Services issues a purchase order to a vendor, vendors are generally instructed to deliver the materials to the buildings on campus.

Purchased items may be delivered directly to the requesting department, depending on the type of purchase. Live biological materials and bio-hazardous materials are not delivered to Central Receiving. If items are delivered directly to the campus department, receiving is reported through ConnectCarolina, and access is required. Delivery instructions should not be changed once a purchase order has been issued. Delivery from Central Receiving to the requesting department is completed by University employees using University vehicles.

Small order purchases (campus vouchers, P-Card purchases) are not delivered to Central Receiving. If Central Receiving services are desired, orders must be placed on a Requisition regardless of the size of the order.

Exceptions

None

Additional Information

Frequently Asked Questions

Q: Does Central Receiving count the items on a purchase order?
A: Yes.

Q: If I use a P-Card to order supplies, can the items be delivered to Central Receiving?
A: No. Central Receiving has no record of the purchase to be able to document proper receipt and condition of the supplies. The supplies should be delivered directly to the department.

Related Requirements

External Regulations and Consequences

None.

University Policies, Standards, and Procedures

  • Finance Procedure 710.1 - University of North Carolina at Chapel Hill Procedure on Receiving Purchased Items
  • Finance Policy 711 - University of North Carolina at Chapel Hill Policy on Return of Merchandise to Vendors

Contact Information

Policy Contact
Subject Contact Telephone Fax E-Mail
Purchasing ePro & Materials Management 919-962-2134   logistics@unc.edu

History

  • October 1, 2014: Updated references to campus vouchers and ConnectCarolina; removed standing order information.
  • May 7, 2010
  • November 17, 2003
  • August 13, 2019
Print Article