Title
University of North Carolina at Chapel Hill Finance Procedure 603.1 - Procedure for Tagging New Capital Equipment
Introduction
Purpose
This Procedure provides the requirements for tagging new Capitalized Equipment.
Scope
This Procedure applies to all employees of the University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University").
Procedure
University departments are responsible for tagging and accounting for their Capitalized Equipment items. Asset Management tracks the purchase of Capitalized Equipment items each month and will provide reports and forms for department representatives to facilitate this process.
An Asset Management coding sheet with a UNC-Chapel Hill decal/bar code label will be forwarded to the department two weeks following the payment for the asset. The decal should be affixed to the Capitalized Equipment item in a prominent place, preferably next to the manufacturer's name.
- Record the following information on the coding sheet:
- Manufacturer,
- Model,
- Serial number,
- Custodian name,
- Room,
- Building, and
- Any additional relevant information.
- Email the Coding Sheet to Asset Management at Assets_Team@unc.edu within 30 calendar days of receiving the tag.
Capitalized Equipment that cannot be tagged because of shape, size, or special use will be assigned a decal number. This decal will be affixed to an Asset Management Coding Sheet, and a copy will be forwarded to the department for their files to be used as a reference for their annual physical inventory. In most cases, the description of the Capitalized Equipment item will include the notation "decal assigned."
Exceptions
None.
Definitions
Related Requirements
External Regulations and Consequences
- UNC System Office - Capital Asset Standards
University Policies, Standards, and Procedures
Contact Information
Policy Contact