603.1 - Procedure for Tagging New Capital Equipment


University of North Carolina at Chapel Hill Finance Procedure 603.1 - Procedure for Tagging New Capital Equipment



This Procedure provides the requirements for tagging new Capitalized Equipment.


This Procedure applies to all employees of the University of North Carolina at Chapel Hill ("UNC-Chapel Hill" or "University").


University departments are responsible for tagging and accounting for their Capitalized Equipment items. Asset Management tracks the purchase of Capitalized Equipment items each month and will provide reports and forms for department representatives to facilitate this process.

An Asset Management coding sheet with a UNC-Chapel Hill decal/bar code label will be forwarded to the department two weeks following the payment for the asset. The decal should be affixed to the Capitalized Equipment item in a prominent place, preferably next to the manufacturer's name.

  1. Record the following information on the coding sheet:
    • Manufacturer,
    • Model,
    • Serial number,
    • Custodian name,
    • Room,
    • Building, and
    • Any additional relevant information.
  2. Email the Coding Sheet to Asset Management at Assets_Team@unc.edu within 30 calendar days of receiving the tag.

Capitalized Equipment that cannot be tagged because of shape, size, or special use will be assigned a decal number. This decal will be affixed to an Asset Management Coding Sheet, and a copy will be forwarded to the department for their files to be used as a reference for their annual physical inventory. In most cases, the description of the Capitalized Equipment item will include the notation "decal assigned."




Related Requirements

External Regulations and Consequences

  • UNC System Office - Capital Asset Standards

University Policies, Standards, and Procedures

Contact Information

Policy Contact

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Article ID: 131673
Thu 4/8/21 9:14 PM
Mon 4/17/23 1:16 PM
Responsible Unit
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Finance and Budget
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Director, eProcurement & Materials Management
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10/02/2015 12:00 AM
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08/01/2003 12:00 AM