603.1 - University of North Carolina at Chapel Hill Procedure on Tagging New Equipment

Procedure

Campus departments are responsible for tagging and accounting for their Capitalized Equipment items. Asset Management tracks the purchase of Capitalized Equipment items each month and will provide reports and forms for department representatives to facilitate this process.

An Asset Management coding sheet with a UNC-CH decal/bar code label will be forwarded to the department two weeks following the payment for the asset. The decal should be affixed to the equipment item in a prominent place, preferably next to the manufacturer's name.

  1. Record the make, model, serial number, room and building on the coding sheet.
  2. Email the Coding Sheet to Asset Management at assets_team@unc.edu, 45 days after receiving the tag.

Equipment that cannot be tagged because of shape, size or special use will be assigned a decal number. This decal will be affixed to an Asset Management Coding Sheet, and a copy will be forwarded to the department for their files to be used as a reference for their annual physical inventory. In most cases, the description of the equipment item will include the notation "decal assigned."

Exceptions

None.

Related Requirements

External Regulations and Consequences

None.

University Policies, Standards, and Procedures

Contact Information

Policy Contact

  • Director of Procurement Services Operations
    • Phone: 919-962-6267
    • Email: hwangcpa@email.unc.edu
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Details

Article ID: 131673
Created
Thu 4/8/21 9:14 PM
Modified
Mon 7/12/21 3:49 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
10/02/2015 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, eProcurement & Materials Mgmt
Last Review
Date on which the most recent document review was completed.
10/02/2015 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
10/02/2015 12:00 AM
Origination
Date on which the original version of this document was first made official.
08/01/2003 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
F&O-Finance