Articles (19)

1252 - Policy on Small Order Purchase Via Purchasing Card

The policy explains the regulations governing the issuance and use of the Purchasing Card.

1252.1 - University of North Carolina at Chapel Hill Procedure on Obtaining a Purchasing Card

In order to obtain a University Purchasing Card (P-Card), several forms must be completed. A P-Card is issued after the necessary forms are approved and the account holder has completed the online training and passed a test. Account holders must sign an agreement before the P-Card can be issued.

1252.2 - University of North Carolina at Chapel Hill Procedure on Using a Purchasing Card

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

1252.3 - University of North Carolina at Chapel Hill Procedure on Reconciling a Purchasing Card (P-Card)

This procedure explains the process of P-Card reconciliation. It details the process for online charges and the duties of the Accountholder or Group Proxy Reconciler.

1253 - Policy on Purchase Card (P-Card) Infractions

The purpose of this document is to create a policy to 1) mandate training for all Purchasing Card Accountholders, Group Proxy Reconcilers, and Group Approvers and 2) enforce penalties on Purchasing Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their P-Card account.

1263.1 - Paying for Business Entertainment Expenses Procedure

This procedure details the allowable methods of paying for Business Entertainment Expenses, documentation requirements, and the methods through which Alcohol may be procured. A requisition may be required if payment is to a business, if the cost exceeds $5,000 or if an advance payment is required.

1501 - Policy on Business Travel

This policy was created to ensure compliance with state and University regulations; establish guidelines for approval, control and accounting for employees and others who travel on University business; and ensure fairness for both the traveler and the University.

1501.1 - Procedure on Pre-Travel Authorization

This procedure explains when pre-travel authorization is required and how to submit for and gain approval for business travel.

1501.2 - Procedure on Travel Advances

This procedure outlines conditions for pre-payment of applicable travel expenses for pre-approved University business travel.

1501.3 - Procedure on Air Travel

This procedure outlines the University's requirements for booking air travel.

1501.4 - Procedure on Ground Transportation Expenses Including Mileage Rates

This procedure communicates statutory regulations for transportation expenses and mileage rates for all UNC travelers on official business.

1501.5 - Procedure on Per Diem Rates

This procedure ensures compliance with State of North Carolina travel regulations as defined by the legislature and communicates current rates as set by the NC Office of State Budget and Management (OSBM), US General Services Administration (GSA), US Department of State, and Department of Defense as applicable.

1501.6 - Procedure on Lodging Accommodations

The purpose of this procedure is to ensure compliance with State of North Carolina travel regulations as defined by the legislature and communicates current rates as set by the NC Office of State Budget and Management (OSBM), US General Services Administration (GSA), US Department of State, and Department of Defense as applicable.

1501.7 - Procedure on Travel Expenses and Reimbursements

This procedure outlines reconciliation and post-payment of applicable travel expenses for pre-approved University business travel.

1505 - Policy on Travel & Expense Card Program

The purpose of this policy is to provide guidelines for the issuance, use of the University Travel & Expense Card (T&E) and to ensure that controls are in place to mitigate risk, compliance with State and University travel policies, and regulations.

1505.1 - Procedure for Obtaining a Travel & Expense Card

In order to obtain a University Travel & Expense Card (T&E Card), several forms must be completed.

1505.2 - Procedure for Using a Travel & Expense Card

This Procedure states the scope of what the Travel & Expense Card (T&E) can be used for to comply with state auditing rules. It details examples of allowable and non-allowable uses of the T&E Card and defines the oversight of card use.

1505.3 - Procedure for Reconciling a Travel & Expense Card

This procedure explains the process of Travel & Expense Card (T&E Card) reconciliation. It details the process for online charges and the duties of the Accountholder.

1506 - Policy on Travel & Expense Card Infractions

The purpose of this document is to create a policy to: (1) mandate training for all Travel & Expense Card (T&E Card) Accountholders and (2) enforce penalties on T&E Card Accountholders who violate their Accountholder Agreement by not complying with the terms and conditions regarding use of their T&E Card account.