Title
Paid Parental Leave Procedure
Introduction
Paid Parental Leave (PPL) cannot be approved before the qualifying event (birth, adoption, foster care placement, or other legal placement of a child). Eligible employees who would like to request PPL should follow the steps below.
Step 1: Communication
- Notify your supervisor of your need for PPL and discuss your proposed leave schedule prior to completing the required forms.
- Work with your department to create a transition plan to cover essential job functions during your absence.
Step 2: Required Forms
- Employees who need to request Paid Parental Leave must complete the online Leave Request Form through ConnectCarolina Self Service. For more information, visit the How to Request Leave page on the HR at UNC website.
- For business planning purposes, please submit the request for leave at least 30 days prior to the proposed date of the leave (or if you learn of your need for leave less than 30 days, as soon as practicable).
- The Benefits & Leave Administration unit will notify you of your eligibility for PPL.
Step 3: Additional Documents
- After the qualifying event,submit the supporting documentation online in ConnectCarolina within 15 days. For instructions on how to submit leave attachments, visit the How to Request Leave page on the HR at UNC website..
- Requests for PPL will be processed once the required supporting documentation is received by the Benefits & Leave Administration unit.
- The Benefits & Leave Administration unit will review your supporting documentation and communicate with you and your department regarding the status of your request for PPL.
Examples of Acceptable Supporting Documentation
| Qualifying Event |
Only One (1) Document Required |
| Adoption |
- Adoption Order
- Letter of Placement by placement professional or agency
|
| Birth |
- Birth Certificate
- Documented confirmation from hospital of delivery
- Certification of health care provider
|
| Foster Placement |
- Foster Care Placement Agreement
- Custody Order
- Letter of Placement
|
| Other Legal Placements |
- Custody Order
- Letter of Placement by placement professional or agency
|
Documents provided must show the date of birth or date of placement. The name of the legal parent must appear on the birth certificate, a legal document establishing paternity or a legal document establishing adoption.
What to Expect After Your Request for PPL Is Approved
Once your request for PPL is approved, your PPL time will be entered and tracked in the Time Information Management (TIM) system by your departmental TIM Administrator.
Should you have any questions about your request, you may call the Benefits & Leave Administration unit at 919-962-3071 or email leave@unc.edu.
PPL Pay Codes (for TIM Administrators)
PPL must be applied to absences prior to the employee using any available personal leave (vacation, bonus, sick, etc.), other accrued paid time off, or leave without pay. PPL must run concurrently with Family & Medical Leave Act (FMLA) Leave, if available.
PPL Pay Codes
- FMLA PD - PPL-Recuperation: Use when the birth parent is approved for both FMLA Leave and Recuperation Leave.
- FMLA PD - PPL-Bonding: Use when the birth parent or non-birth parent is approved for both FMLA Leave and Bonding Leave.
- PPL-Recuperation: Use when the birth parent is approved for Recuperation Leave, but not FMLA leave.
- PPL-Bonding: Use when the birth parent or non-birth parent is approved for Bonding Leave, but not FMLA leave.
If a TIM Administrator has a question about what PPL pay code to use, they may contact the Benefits & Leave Administration Unit at 919-962-3071 or leave@unc.edu.
If a TIM Administrator has a functional ‘how to’ TIM question, they may email TIM support at timsupport@unc.edu. For technical issues, users can call 919-962-HELP (4357) or submit a request for help online at help.unc.edu.
Related Forms
Please see the How To Request Leave page for a full list of related forms.
Additional Resources