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This policy outlines specific procedures and requirements that govern individuals who will serve in these capacities including: to whom this policy is applicable, guidelines on what these individuals may or may not do in the course of their assignment, a process by which these unpaid assignments must be requested and approved through the Office of Human Resources, and a requirement for background checks for unpaid assignments

Applicants are required to disclose family members or closely affiliated persons working at the University, and identify their departments on the University employment application. Positions of influence over affiliated positions may occur within a subunit, unit, or entire department, or may span across departments or divisions. The department head is responsible for verifying management relationships for new hires and transfers to ensure compliance with this policy.

Departments employ temporary staff due to vacancies in permanent positions or for non-permanent supplementary staffing. Departments have three ways to hire temporary employees at the University: through UNC-Chapel Hill and NC State University’s joint University Temporary Services (UTS) service; through an outside temporary employment agency; and/or by hiring temporary staff directly onto the department’s payroll (Direct Hire Temporary).

This procedure outlines the requirements related to the University of North Carolina at Chapel Hill (“University”) Policy on SHRA Temporary Employment.

Each permanent SHRA employee is scheduled for the same number of holidays, listed in the University holiday schedule. Each permanent SHRA employee must either be scheduled off on the specified holiday and receive paid holiday or, if required to work on the holiday, receive holiday premium pay and equal time off as defined in this Policy.

The Office of Human Resources realizes that departments may have the need from time to time to hire temporary personnel. When doing so, Departments may hire temporary personnel: Through UNC-Chapel Hill and NC State University's joint University Temporary Services (UTS) service; Through an outside temporary employment agency; By hiring temporary staff directly onto the department's payroll (Direct Hire Temporary).

Paid Parental Leave (PPL) cannot be approved before the qualifying event (birth, adoption, foster care placement, or other legal placement of a child). Eligible employees who would like to request PPL should follow the steps in this document.

On Sept. 20, 2019, the University of North Carolina Board of Governors approved a Paid Parental Leave program for eligible university employees. The University of North Carolina at Chapel Hill will offer a Paid Parental Leave (PPL) benefit, effective as of Jan. 13, 2020, that provides eligible employees dedicated leave time to care for and bond with a newborn or a newly-placed child, under the age of 18, by adoption, foster care placement, or other legal placement.

Leave shall be granted to eligible employees for certain periods of service in the uniformed services. No agent or employee of the State shall discriminate against any State employee or applicant for State employment because of their membership, application for membership, performance of service, application for service, or obligation for service in the Uniformed Services.

This policy establishes specific procedures for supplemental pay, in the form of either overload or a salary supplement, for EHRA employees. Salary supplements and overload are intended to address temporary increases in responsibility or significant and substantial duties performed under unusual circumstances outside of normal work hours.

The federal Jobs for Veterans Act regulations require most temporary positions to be posted publicly before they can be filled. The intent of the Act is to make it easier for veterans to find jobs when they leave military service – an outcome the University fully supports. This amendment to the Vietnam Era Veterans' Readjustment Assistance Act requires government contractors to list job openings using an appropriate public posting method.

The University recognizes the importance of providing flexibility for employees to balance work responsibilities with personal obligations and commitments. This policy outlines the regulations regarding flexible work arrangements (FWAs). Departments are encouraged to be open to allowing for FWAs with the understanding that this flexibility must still ensure appropriate employee accountability and be compatible with the operational needs of the work unit.

All positions, EHRA, SHRA, and Student/Temporary, if applicable, are budgeted by a chartfield string that includes business unit, fund, source account and department ID.