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This procedure applies to SHRA employees who hold a full-time position with the state and secondary employment outside of the primary state position.

A University employee working full-time has primary employment responsibility to the state. Other employment outside of state agencies or universities is considered secondary employment. An employee must notify their supervisor before engaging in any secondary employment.

Information regarding compensation and wage-hour administration for temporary employees at UNC-Chapel Hill.

Departments employ temporary staff due to vacancies in permanent positions or for non-permanent supplementary staffing. Departments have three ways to hire temporary employees at the University: through UNC-Chapel Hill and NC State University’s joint University Temporary Services (UTS) service; through an outside temporary employment agency; and/or by hiring temporary staff directly onto the department’s payroll (Direct Hire Temporary).

A separation occurs when a University SHRA employee resigns from State employment, retires, is involuntarily separated, or dies. This policy details the provisions and procedures for the following types of separation: resignation, retirement, death, or separation while on medical leave. This policy describes the different types of voluntary employee separation and the procedures for ensuring employees receive appropriate benefits in the event of resignation, retirement or death.

The University consistently applies the SHRA recruitment and selection process to promote open and fair competition to select from the most qualified persons to fill vacant positions. Selection decisions will be based solely on job-related criteria.

This document prohibits SHRA employees from managing a political campaign, campaigning for political office, or otherwise engaging in political activity. SHRA employees are also prohibited from affecting the results of a partisan election involving candidates for office or party nominations through the use of: authority and prestige of position, State funds, or use of State property.

Leave Without Pay may be granted to an employee for various reasons, including family and medical leave, extended educational purposes, vacation, illness, workers’ compensation, military service, or personal reasons. At the end of the approved leave, the employee is reinstated to his/her prior position, or one of like seniority, status, and pay.

Each permanent SHRA employee is scheduled for the same number of holidays, listed in the University holiday schedule. Each permanent SHRA employee must either be scheduled off on the specified holiday and receive paid holiday or, if required to work on the holiday, receive holiday premium pay and equal time off as defined in this Policy.

This policy addresses the requirements for consideration and implementation of layoffs when a Work Unit determines that a reduction in force is necessary due to a reduction in work or funds, abolishment of a position, or other material change in duties or organization. This policy adheres to the Office of State Human Resources Reduction in Force Policy to ensure potential reductions are considered on a fair and systematic basis.

This procedure supports the SHRA Temporary to Permanent Change in Status Waiver Policy by providing detailed instructions for departments, and HR representatives to ensure compliance and consistency in the applicable waiver process.

The University strives to create a welcoming and safe environment for all members of the University community. Consistent with this goal, the University will not employ persons or appoint unpaid affiliates with prior non-expunged criminal convictions, arrests, charges or driving records (when driving a state-owned or personal/other vehicle is required as an essential function of the position) who pose an unacceptable safety risk to the University or its community.

The University strives to create a welcoming and safe environment for all individuals. Consistent with this goal, the University will not employ individuals or appoint unpaid affiliates with prior non-expunged criminal convictions, arrests, charges or driving records (when applicable) who are determined to pose an unacceptable safety risk to the University or its employees, students and visitors.

In appreciation for their service to their country, and in recognition of the time and advantage lost toward the pursuit of a civilian career, Eligible Veterans and National Guard shall be granted preference in University employment.

This policy outlines specific procedures and requirements that govern individuals who will serve in these capacities including: to whom this policy is applicable, guidelines on what these individuals may or may not do in the course of their assignment, a process by which these unpaid assignments must be requested and approved through the Office of Human Resources, and a requirement for background checks for unpaid assignments