Procedure for Requesting Permission to Serve Alcoholic Beverages at University-Sponsored Events


University of North Carolina at Chapel Hill Procedure for Requesting Permission to Serve Alcoholic Beverages at University-Sponsored Events



This procedure describes how Departments and Units may request permission to serve alcohol at University-sponsored events.

Scope of Applicability

The following procedures apply to all UNC-Chapel Hill Academic and Administrative Departments and Units.


Any University Administrative Unit wishing to serve Alcoholic Beverages at a University-Sponsored Event that includes guests under the age of 21 or wishing to serve and allow for the display and consumption of Alcoholic Beverages in a facility or open space on University Premises other than those listed in Section II.A.d. of the UNC-Chapel Hill Standard on Serving Alcohol at University-Sponsored Events or on University Premises must request permission from the Provost and must meet the following three criteria:

  1. The planned function is a private, University-Sponsored Event that is invitation-only;
  2. Approval is received from the Dean of the academic unit or from the appropriate Vice Chancellor (if a non-academic Unit); and
  3. Approval is received from the Executive Vice Chancellor and Provost or the Provost's designee.

To serve Alcoholic Beverages, University Departments and Administrative Units must:

  1. Complete the request form attached to this Procedure,
  2. Have the department chair or director of the University Administrative Unit hosting/sponsoring the event, and the Dean of the Academic Unit or appropriate Vice Chancellor (if a non-academic unit), review the request and approve the request form.
  3.  Submit the form to the Office of the Provost for review.

Upon receiving a completed request form from a University Administrative Unit to serve Alcoholic Beverages, the Executive Vice Chancellor and Provost or the Provost's designee must:

  1. Review the details of the request, including what controls are in place to ensure only guests age 21 or over can access or consume Alcoholic Beverages, and weigh the anticipated benefits of approving the request against the legal, financial, and reputational risk to the University if individuals violate the University’s Alcohol Policy at the event. University expertise, such as staff from University Counsel and Student Wellness, should be consulted if there are questions or concerns stemming from this review.
  2. The Office of the Provost’s will communicate approval or denial of the request to the originating University Administrative Unit via email and maintain a record of approved events.

University Administrative Units must obtain all required approvals prior to the event.


Special consideration for the use and/or provision of de minimus amounts of alcohol for University research and/or training will be made when such research/training:

  1. Has obtained appropriate IRB or other necessary approvals and
  2. Has been approved, in advance, by the Dean or Department Head responsible for the unit performing the research or training.*

*A note on use for Training - there may be antiquated training approaches not supported by current research standards and efficacy. Use of alcohol for such trainings should not be used when more effective alternatives are available. Deans and Department Heads should consult with University Counsel before approving training exercises involving the use of Alcoholic Beverages.


Please see the Definitions in the UNC-Chapel Hill Alcohol Policy.

Related Requirements

University Policies, Standards, and Procedures

Contact Information

Student Affairs

Jonathan Sauls, Senior Associate Vice Chancellor for Student Affairs
Office of the Vice Chancellor for Student Affairs

Director of Student Conduct

Carolina Housing

Office of the Provost

Executive Vice Chancellor and Provost

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Article ID: 138011
Fri 2/11/22 4:13 PM
Mon 2/28/22 11:11 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Office of the Vice Chancellor for Student Affairs
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Senior Associate Vice Chancellor of Student Success and Administration
Next Review
Date on which the next document review is due.
02/17/2023 12:00 AM
Last Review
Date on which the most recent document review was completed.
02/18/2022 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
02/18/2022 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/18/2022 12:00 AM
Date on which the original version of this document was first made official.
02/18/2022 12:00 AM

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