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The University offers this operating standard to provide clarification and guidance as to University practices regarding expenditure inquiries regarding travel, in conjunction with Federal regulations governing allowability.

This operating standard assists University researchers supported by sponsored funding in determining the appropriate action with transfers, loans, or sales of capital equipment.

The University offers this operating standard to provide clarification and guidance as to University practices regarding expenditure inquiries regarding equipment, in conjunction with Federal regulations governing allowability and allocability.

In conjunction with Federal regulations governing allowability, the University offers this operating standard to provide clarification and guidance as to University practices regarding cost share for sponsored projects.

This operating standard defines Institutional Base Salary (IBS) for sponsored research projects and effort reporting purposes. The University is committed to ensuring that personal compensation charges on sponsored projects are based on an individual’s IBS consistent with the requirements of Federal regulation 2 CFR §200.

The purpose of this standard is to identify the guidelines for handling personnel costs on sponsored projects.

The reason for this standard is to detail the compliance activities that are conducted for expenses on sponsored projects.

This operating standard is established to adhere to the University’s obligations as a recipient of sponsored projects specifically under 2 CFR §200.308 and the Federal Research Terms and Conditions.

Providing such general responsibilities clarifies expectations and specific tasks of award management that are ascribed to Principal Investigators (PIs) and Departmental Administrators (DAs).

This operating standard serves to inform researchers and research administrators at the University of the legal standards mandated by the Federal government for sponsored research, to which faculty, staff, and students must adhere.

In assisting the University's departmental research administrators, this operating standard provides guidelines for budget planning of direct non-personnel costs in accordance with Federal regulations.

Most funding agencies require a proposed budget that estimates the total costs of the project, with a breakdown of cost per year. A budget based on hourly rates is one that includes the Institutional Base Salary (IBS), fringe benefits, health insurance, and Indirect Costs (F&A) together in a lump sum. It is most often found in subrecipient budgets and must be calculated and shown at the proposal stage.

Health insurance estimations are based on the percentage of effort the employee will work on a project and can differ depending on the classification of the University employee. Health insurance covers a 12-month period. Effective in Summer 2018, budgeting of health insurance costs on faculty compensation outside of their 9-month appointment (summer salary) may be included in proposals.

Fringe benefit rates are expenses directly related to employment. They are determined by an employee’s classification and applied as a percentage of the employee's proposed annual salary. These rates serve as the baseline figures used to calculate fringe benefits. Social Security rates may vary for post-docs and graduate students depending upon the University’s operating standard and the type of award.

Salary caps, generally seen with Public Health Service funding, limit the amount of funding the agency will provide for an individual’s salary. The current NIH salary cap amount is reviewed annually. When an individual’s projected salary exceeds an agency-mandated salary cap, the administrating University department is responsible for funding the difference.