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Residual balances on a sponsored project may be transferred to an unrestricted department residual fund account to be used to further University academic, research, and service missions.
The term sponsored research can be defined as University research that receives funding from an external source or a "sponsor." While that is a very simple definition, sponsored research encompasses much more, including considerations that may affect the University financially and legally. Therefore, the Office of Sponsored Programs (OSP) is not the only office concerned with elements of sponsored research and projects; however, it is considered the central, definitive resource.
For any employee who is not a full-time, permanent EHRA employee, a request to waive the University’s Principal Investigator (PI) eligibility operating standard must be submitted and approved by the Office of Sponsored Programs (OSP).
Since sponsored research is at the core of the University’s mission, it is essential that highly qualified individuals are designated to serve in the role of Principal Investigator (PI) in a manner consistent with the Board of Governor’s policy regarding the appropriateness of University Research, and aligned with the University’s policy on ethics in research.
The Office of Sponsored Programs (OSP) approves Just-in-Time (JIT) Requirements for National Institutes of Health (NIH) awards through eRA Commons.* The Principal Investigator (PI) first supplies the information in eRA Commons and in Research Administration Management System and eSubmission (RAMSeS), then notifies OSR, who then reviews and approves the information before submitting the approval to NIH and updates University records.
This operating standard establishes the overall responsibility of Department Administrators (DAs) in monitoring sponsored research projects and related components of those projects.
The Research Administration unit in the Office of Sponsored Programs (OSP) delineates specific tasks regarding award establishment and financial administration to maintain accurate, current award records, and other requirements of sponsored program management, as mandated by Federal, State, and University regulations.
In assisting the University's departmental research administrators, this operating standard provides guidelines for budget planning of indirect costs in accordance with Federal regulations.
The purpose of this standard is to document the expectations and treatment of Research Service Centers (RSCs) at the University.
Research Service Centers (RSCs), also known as cores, core facilities, recharge or service centers, support the research enterprise by providing researchers and scientists with access to infrastructure, scientific technologies, and services that are normally beyond the technical or financial capability of individual Principal Investigators (PIs). Universities that perform Federally-funded research are required to have costing policies that comply with 2 CFR §200 Subpart E.
All performance under sponsored project agreements at the University is subject to internal and external audit according to the guidelines published in 2 CFR §200 Subpart F. This operating standard establishes general foundations for audits of sponsored agreements at the University.
Accepting a fixed price agreement involves a degree of risk because the University must complete all work even if the costs exceed the amount of the agreement. In addition to mitigating the risks associated with accepting fixed price agreements, the University must also ensure that relevant costs are assigned to the appropriate project and that the necessary processes are in place to assure consistency in estimating, accumulating, and reporting costs.
This operating standard encourages reconciliation of sponsored project accounts in a timely, accurate fashion and places responsibility for irreconcilable accounts with the departments.
This operating standard presents various types of final reports requested at the end of a project period to close out a sponsored project, with emphasis on collaboration amongst central offices, Office of Sponsored Programs (OSP), and the Principal Investigator (PI) in providing and reconciling all pertinent information.
The University must adhere to Federal, State, and University guidelines regarding financial oversight of sponsored projects to receive funding. The purpose of this Operating Standard is to ensure that effort statements completed in connection with University sponsored projects are accurate, reasonably reflect the actual level of effort expended on a sponsored project, and comply with sponsor requirements.