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This procedure details the steps to request and reconcile a Cash Advance related to a sponsored project. The UNC Finance Division’s Policies and Procedures Manual should be followed for requesting and reconciling cash advances for non-sponsored activities.

The following cost transfer procedures have been established to comply with the requirements of Uniform Guidance, 2 CFR Part §200, Subpart E, the National Institute of Health (NIH) Grants Policy Statement, and the requirements of other Federal sponsors.

After the Office of Sponsored Programs (OSP) notifies the department of unallowable costs or an overdraft on a sponsored project, the department will be given an opportunity to resolve the issue before expenditures are moved to the administering department’s unrestricted chartfield string.

To receive funding, the University must adhere to Federal, State, and University guidelines regarding financial oversight of sponsored projects.

Careful consideration of reporting variables combined with scrupulous accounting practices is necessary to safeguard the University's integrity and provide maximum recovery of Facilities and Administrative Costs (F&A) for balances remaining at the end of a sponsored project.

The purpose of this standard is to provide guidance on the treatment of cost transfers and document Federal and University expectations. The University has stewardship responsibility for all sponsored funds and proper management of sponsored project expenditures is essential to meet this obligation. The University recognizes that cost transfers may be necessary to correct bookkeeping or clerical errors and to allocate closely related work that may support more than one project.

This operating standard defines and emphasizes the actions necessary for completing budget revisions to sponsored accounts.

This operating standard establishes the Office of Sponsored Programs (OSP) as the appointed authority in accepting and initiating changes to the terms and conditions of any research contract, grant, or cooperative agreement on behalf of the University.

This procedure details the steps to request and reconcile prepaid cards related to a sponsored project.

Prepaid cards allow business to be conducted more efficiently and effectively in specific situations. It is necessary to determine the acceptable circumstances to use this process and the methods by which they must be managed.

The purpose of this standard is to document Federal and University practice involving Cost Accounting Standards (CAS) exemptions.

The University offers this operating standard to provide clarification and guidance as to University practices regarding expenditure inquiries about non-personnel issues in conjunction with Federal regulations governing allowability.

Cash Advances are required to allow business to be conducted in specific situations. It is necessary to determine the acceptable circumstances to use this process and the methods by which they must be managed.

The purpose of this standard is to document the Federal and University requirements for tuition remission costs on sponsored projects.

This operating standard assists faculty and staff in ensuring that independent contractors conduct their portions of research projects in compliance with applicable regulations and their expenses are reasonable and allowable.