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Designating specific responsibilities regarding proposal review and approval prevents duplication of effort and helps maintain the flow of information for the entire proposal system.

To manage administrative approval rights and data access concerning research activities maintained in Research Administration Management System and eSubmission (RAMSeS), the Office of Information Systems (ORIS) created a portal named "Backbone." Each University department, center, and institute has one or more designated Role Manager(s) responsible for creating, assigning, and managing administrative roles for their unit.

Research Administration Management System and eSubmission (RAMSeS) is used to create and manage the official University record for each sponsored project in a consistent, efficient manner. Each record contains both financial and compliance information necessary for proposal submission as well as award management once an award is funded.

This operating standard recognizes the roles of lead administrators at the onset of proposed sponsored research and balances the responsibilities of the Principal Investigator (PI), deans, directors, and department heads.

This operating standard establishes the overall responsibility of Department Administrators (DAs) in monitoring sponsored research projects and related components of those projects.

This operating standard establishes the overall responsibility of Principal Investigators (PIs) in undertaking sponsored research projects and related components of those projects.

The Proposal Dashboard within RAMSeS creates the University’s official record for each sponsored research project. The RAMSeS Internal Processing Form (IPF) is required for each research proposal of a grant, contract, or cooperative agreement and it is used to collect financial and compliance information and documentation needed for internal review and approval.

This operating standard establishes the internal deadline for providing Office of Sponsored Programs (OSP), the Sponsored Programs Office (SPO), and the Office of Clinical Trials (OCT) with completed proposals and any other materials required for submission to the sponsor.

Maintaining master agreements with sponsors streamlines the review and approval of several projects under one agreement. This operating standard establishes the master agreement as the prime agreement between the University and the sponsor who provides funding for task orders under that agreement.

The purpose of this standard is to reinforce the prohibition on administrative communications with sponsors without involvement by a central office.

The Research Administration unit in the Office of Sponsored Programs (OSP) delineates specific tasks regarding award establishment and financial administration to maintain accurate, current award records, and other requirements of sponsored program management, as mandated by Federal, State, and University regulations.

The Office of Sponsored Programs (OSP) approves Just-in-Time (JIT) Requirements for National Institutes of Health (NIH) awards through eRA Commons.* The Principal Investigator (PI) first supplies the information in eRA Commons and in Research Administration Management System and eSubmission (RAMSeS), then notifies OSR, who then reviews and approves the information before submitting the approval to NIH and updates University records.

This standard establishes the expectations for post-submission requests that need to be submitted to the sponsor.

This operating standard protects the University from fraud and misuse of funds by defining the instances where Pre-Award spending may be allowable. It also establishes the Office of Sponsored Programs (OSP) as the authorized University office responsible for establishing Pre-Award spending.

This operating standard establishes the Office of Sponsored Programs (OSP) as the designated division responsible for accepting, administrating, negotiating, and managing sponsored awards on behalf of the University.