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Cash Advances are required to allow business to be conducted in specific situations. It is necessary to determine the acceptable circumstances to use this process and the methods by which they must be managed.

For any employee who does not meet the PI eligibility criteria in OSP operating standard 200.03 - Principal Investigator (PI) Eligibility, a request to waive the PI eligibility operating standard must be submitted and approved by the Office of Sponsored Programs (OSP).

Since sponsored research is at the core of the University’s mission, it is essential that highly qualified individuals are designated to serve in the role of Principal Investigator (PI) in a manner consistent with the Board of Governor’s policy regarding the appropriateness of University Research, and aligned with the University’s policy on ethics in research.

The purpose of this standard is to document the expectations and treatment of Research Service Centers (RSCs) at the University.

Research Service Centers (RSCs), also known as cores, core facilities, recharge or service centers, support the research enterprise by providing researchers and scientists with access to infrastructure, scientific technologies, and services that are normally beyond the technical or financial capability of individual Principal Investigators (PIs). Universities that perform Federally-funded research are required to have costing policies that comply with 2 CFR §200 Subpart E.

All performance under sponsored project agreements at the University is subject to internal and external audit according to the guidelines published in 2 CFR §200 Subpart F. This operating standard establishes general foundations for audits of sponsored agreements at the University.

Accepting a fixed price agreement involves a degree of risk because the University must complete all work even if the costs exceed the amount of the agreement. In addition to mitigating the risks associated with accepting fixed price agreements, the University must also ensure that relevant costs are assigned to the appropriate project and that the necessary processes are in place to assure consistency in estimating, accumulating, and reporting costs.

This operating standard encourages reconciliation of sponsored project accounts in a timely, accurate fashion and places responsibility for irreconcilable accounts with the departments.

This operating standard presents various types of final reports requested at the end of a project period to close out a sponsored project, with emphasis on collaboration amongst central offices, Office of Sponsored Programs (OSP), and the Principal Investigator (PI) in providing and reconciling all pertinent information.

The University must adhere to Federal, State, and University guidelines regarding financial oversight of sponsored projects to receive funding. The purpose of this Operating Standard is to ensure that effort statements completed in connection with University sponsored projects are accurate, reasonably reflect the actual level of effort expended on a sponsored project, and comply with sponsor requirements.

An awareness of the co-dependent relationship between departments and the Office of Sponsored Programs (OSP) underscores the significant impact each has in producing accurate, timely reports to sponsors and helps maximize expenditures efficiently. This operating standard provides common protocols for maintaining sponsored award accounts that uphold the integrity of research at the University.

Financial reporting is significantly important to assist the University in avoiding non-compliance issues. This operating standard defines the responsibilities of the Office of Sponsored Programs (OSP) in partnership with the Principal Investigators (PIs), Departmental Administrators (DAs), and sponsoring agencies, in order to cultivate positive relationships with sponsors for continued support for research at the University.

Timely compliance of reporting requirements sustains the University’s integrity in research, maintains continuity of sponsor support, prevents the threat of debarment to the University research community, and protects the University-Sponsor-Research Team relationship from being compromised.

To receive funding, the University must adhere to Federal, State, and University guidelines regarding financial oversight of sponsored projects.

Careful consideration of reporting variables combined with scrupulous accounting practices is necessary to safeguard the University's integrity and provide maximum recovery of Facilities and Administrative Costs (F&A) for balances remaining at the end of a sponsored project.