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This procedure details the steps to request and reconcile prepaid cards related to a sponsored project.

Research Administration Management System and eSubmission (RAMSeS) is used to create and manage the official University record for each sponsored project in a consistent, efficient manner. Each record contains both financial and compliance information necessary for proposal submission as well as award management once an award is funded.

In accordance with all relevant ethical, legal, and regulatory obligations, the University has established this operating standard demonstrating the University's commitment to have all required compliance-related elements in place before expending funds.

The purpose of this standard is to reinforce the prohibition on administrative communications with sponsors without involvement by a central office.

The Research Administration unit in the Office of Sponsored Programs (OSP) delineates specific tasks regarding award establishment and financial administration to maintain accurate, current award records, and other requirements of sponsored program management, as mandated by Federal, State, and University regulations.

In assisting the University's departmental research administrators, this operating standard provides guidelines for budget planning of indirect costs in accordance with Federal regulations.

A Financial Guarantee is prepared and submitted electronically through Research Administration Management System and eSubmission (RAMSeS) in order to request Pre-Award spending.

This operating standard protects the University from fraud and misuse of funds by defining the instances where Pre-Award spending may be allowable. It also establishes the Office of Sponsored Programs (OSP) as the authorized University office responsible for establishing Pre-Award spending.

This operating standard establishes the Office of Sponsored Programs (OSP) as the designated division responsible for accepting, administrating, negotiating, and managing sponsored awards on behalf of the University.

This operating standard establishes the Office of Sponsored Programs (OSP) as the designated division responsible for accepting, administrating, negotiating, and managing sponsored awards on behalf of the University.

Completing successful award management is dependent on establishing solid monitoring mechanisms maintained by the department receiving the award. Monitoring is an essential activity throughout the life of the project and is particularly important for financial management. These processes should be established for each award at the receipt of funding. Departments may use the monitoring mechanisms that work best for their department to maintain financial and personnel data for each sponsored proje

This standard is to properly inform Principal Investigators (PIs) and Departmental Administrators (DAs) of their responsibilities when receiving sponsored projects and the steps required at project setup.

This operating standard defines Institutional Base Salary (IBS) for sponsored research projects and effort reporting purposes. The University is committed to ensuring that personal compensation charges on sponsored projects are based on an individual’s IBS consistent with the requirements of Federal regulation 2 CFR §200.

The purpose of this standard is to identify the guidelines for handling personnel costs on sponsored projects.

The reason for this standard is to detail the compliance activities that are conducted for expenses on sponsored projects.