Leave, Paid Time Off, Payouts & Transfers


University of North Carolina at Chapel Hill Policy on Leave, Paid Time Off, Payouts & Transfers


Accruals & Payouts for Certain Leave/Paid Time Off Programs

"Accruals & Payouts for Certain Leave/paid time off Programs" provides information regarding:

  • Compensatory Time Off (SHRA non-exempt)
  • Compensatory Time (SHRA exempt)
  • Adverse Weather ETO
  • Travel Time ETO
  • On-Call Time Off
  • Holiday ETO
  • Paid Leave Awards

Leave/PTO Payouts & Transfers for SHRA Terminations

"Leave/PTO Payouts & Transfers for SHRA Terminations" provides information regarding:

  • Vacation Leave
  • Bonus Leave
  • Sick Leave
  • Voluntary Shared Leave
  • Adverse Weather Leave (Condition I & II Payback)
  • Community Service Leave
  • Military Leave
  • Family & Medical Leave
  • Family Illness Leave

for the following separation reasons:

  • Promotion / Reclassification in Same Department (no change in FLSA exemption status)
  • Position Changes Wage-Hour Status
  • Transfer to Another University Department
  • Transfer to Another State Agency or UNC Institution (SHRA)
  • Direct Rehire from SHRA to EHRA within University
  • Hired as EHRA at another UNC Institution
  • Transfer to UNC Hospitals
  • Transfer to State Community College or Public School
  • Resignation / Dismissal / Death / or other Separation Outside the State System
  • Service or Early Retirement
  • Layoff

For details regarding personnel actions required for these payouts, transfers, or forfeitures, refer to resources on the TIM Website.

Related Requirements

University Policies, Standards, and Procedures


Contact Information

Policy Contact

Office of Human Resources
CB #1045
UNC-Chapel Hill

104 Airport Drive
Chapel Hill, NC 27599

Print Article


Article ID: 131770
Thu 4/8/21 9:16 PM
Fri 4/22/22 10:19 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Office of Human Resources
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Vice Chancellor, Human Resources
Next Review
Date on which the next document review is due.
03/07/2019 12:00 AM
Last Review
Date on which the most recent document review was completed.
03/07/2017 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
03/07/2017 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
03/07/2017 12:00 AM
Date on which the original version of this document was first made official.
03/07/2017 12:00 AM