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This policy establishes the various types and frequencies of payroll distribution for all University of North Carolina at Chapel Hill employees.

Overpayment occurs when compensation that is not owed to an employee is paid in error. The primary cause of employee overpayments is late salary actions; however, this does not negate an employee's obligation to repay overpaid funds immediately.

This procedure provides information for foreign national employees who are completing tax withholding forms, whether they are visiting Teachers/Researchers (visiting scholars) or Students (graduate student research and teaching assistants as well as other student employees).

The University provides this policy to inform employees of mandatory deductions.

This policy provides information for foreign national employees who are completing tax withholding forms, whether they are visiting Teachers/Researchers (visiting scholars) or Students (graduate student research and teaching assistants as well as other student employees).

The University provides this policy to apprise its employees of taxes required to be withheld from their payroll.

This Procedure was established to meet IRS regulations, including 26 U.S. Code § 132(e).

It is essential that the instructions for federal and state withholding tax forms are followed exactly as provided by the taxing agencies.  Where forms are improperly completed or not submitted at all, Payroll Services will apply taxes according to rules imposed upon the employer by the respective agencies, typically withholding at the maximum rate.

To stay compliant with tax regulations in all jurisdictions (local, state, and national) where the University has employees working, it is necessary that any employee who works outside of North Carolina be reported to Payroll Services.

On a monthly basis, departments should proactively manage the department's payroll suspense account and remove payroll suspense charges within 90 days of the charge occurring.

The purpose of mandatory direct deposit is to benefit both the employee and the University. The employee benefits by having the assurance that their payments will be automatically deposited regardless of family emergency or natural disaster.

This policy defines the sources of payroll actions for University of North Carolina at Chapel Hill graduate students and provides deduction schedules and cancellation policies.

In accordance with federal and state tax laws, the University provides this policy to inform employees of the annual schedule for distributing earnings statements to use for their reporting responsibility to the IRS.

This policy presents the federal guidelines by which the University will abide in determining which student employees are eligible for exemption from the FICA tax.

Payroll Suspense chartfield strings have been created for each department to capture personnel expense transactions during the payroll distribution process when a valid chartfield string does not exist for some or all of an employee's earnings and related employer paid fringe benefits and taxes.