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This policy defines the sources of payroll actions for University of North Carolina at Chapel Hill graduate students and provides deduction schedules and cancellation policies.

The University provides individual health insurance coverage to eligible temporary, full-time postdoctoral appointments under a major medical policy underwritten by Blue Cross/Blue Shield of North Carolina and managed by Hill, Chesson and Woody.

This Procedure provides guidance on how the University of North Carolina at Chapel Hill (“University” or “UNC-Chapel Hill”) School of Medicine (SOM) applies University Finance Policy 1269 - Mobile Device Stipend Policy and University Finance Procedure 1269.1 - Establishing and Paying for Mobile Device Stipend Procedure.

This procedure describes methods of payments to graduate students.

This Procedure was established to meet IRS regulations, including 26 U.S. Code § 132(e).

Time Information Management (TIM) interfaces with various existing University business applications through ConnectCarolina. The system automates time reporting for payroll and special events, and centralizes the leave reporting system.

This policy establishes the various types and frequencies of payroll distribution for all University of North Carolina at Chapel Hill employees.

Overpayment occurs when compensation that is not owed to an employee is paid in error. The primary cause of employee overpayments is late salary actions; however, this does not negate an employee's obligation to repay overpaid funds immediately.

This procedure provides information for foreign national employees who are completing tax withholding forms, whether they are visiting Teachers/Researchers (visiting scholars) or Students (graduate student research and teaching assistants as well as other student employees).

The University provides this policy to inform employees of mandatory deductions.

This policy provides information for foreign national employees who are completing tax withholding forms, whether they are visiting Teachers/Researchers (visiting scholars) or Students (graduate student research and teaching assistants as well as other student employees).

The University provides this policy to apprise its employees of taxes required to be withheld from their payroll.

It is essential that the instructions for federal and state withholding tax forms are followed exactly as provided by the taxing agencies.  Where forms are improperly completed or not submitted at all, Payroll Services will apply taxes according to rules imposed upon the employer by the respective agencies, typically withholding at the maximum rate.

To stay compliant with tax regulations in all jurisdictions (local, state, and national) where the University has employees working, it is necessary that any employee who works outside of North Carolina be reported to Payroll Services.

On a monthly basis, departments should proactively manage the department's payroll suspense account and remove payroll suspense charges within 90 days of the charge occurring.