1102 - Employee Time Records

Time Information Management (TIM) interfaces with various existing University business applications through ConnectCarolina. The system automates time reporting for payroll and special events, and centralizes the leave reporting system. The TIM system is used by University faculty (leave reporting only), staff, students and temporary employees.

Introduction

Purpose

Time Information Management (TIM) interfaces with various existing University business applications through ConnectCarolina. The system automates time reporting for payroll and special events, and centralizes the leave reporting system. The TIM system is used by University faculty (leave reporting only), staff, students and temporary employees. TIM offers the University's management the ability to manage time and leave on a real-time basis by providing tools and alerts to allow efficient handling of day-to-day situations that affect the campus unit's staffing, scheduling, and time reporting. University employees have immediate access to accurate and current leave data and time worked and the system provides employees a reliable process for their use.

Scope of Applicability

This policy applies to all employees paid by the University and administrative units processing employee compensation.

Policy

Policy Statement

In upholding the requirements of the Fair Labor Standards Act (FLSA) and the State policy regarding hours of work and overtime compensation, the University has established wage-hour provisions applicable to all SHRA employees. This includes those employees required to complete an online timecard within TIM, known as the Employee Time Record. The completion of an online Timecard within TIM is required as outlined in Finance Related Data 1102.1rd.

Employee Timecards are approved by the manager and Sign Off is processed by the TIM Administrator. The hours within the employee's timecard are transmitted to the Payroll System on the Wednesday evening following the end of the pay period.

Exceptions

At times there may be discrepancies between Employee Timecard and Payroll reports. The procedure for reporting these exceptions is listed below.

Related Requirements

External Regulations and Consequences

None

University Policies, Standards, and Procedures

In support of this policy, the following procedures are included:

• Finance Procedure 1102.1 - Maintaining Employee Timecard within TIM for Transmission to the Payroll System Procedure
• Finance Procedure 1102.2 - Reporting Payroll Exceptions Procedure

For more detailed information on the payroll reporting process, see following websites:

• Finance Related Data 1102.1rd - Time Entry Overview for Time Information Management (TIM)
• UNC-CH Office of Human Resources

Contact Information

Policy Contact

Subject	Contact	Telephone	Fax	E-mail
SHRA Employee Records	Payroll Services	919-962-0047		payroll@unc.edu

History

Revised:

• September 6, 2018: Updated information to reflect current business applications versus legacy.
• August 14, 2018: Updated formatting and references to
• October 13, 2017: Updated main contact line for Payroll.
• October 5, 2014: Updated Special Situations section.
• July 7, 2010
• March 12, 2004