Office of Sponsored Programs - 800.01 - Audits and Reports

Title

Office of Sponsored Programs - 800.01 - Audits and Reports

Purpose

All performance under sponsored project agreements at the University is subject to internal and external audit according to the guidelines published in 2 CFR §200 Subpart F. This operating standard establishes general foundations for audits of sponsored agreements at the University.

Policy Statement

The Office of Sponsored Programs (OSP) is responsible for coordinating all audit matters and responses relative to sponsored research, training, and public service activities of the University. Federal, State, and public firm auditors must make initial contact with OSP when conducting periodic audits or special inquiries relative to contract and grant matters.

OSP will coordinate Federal or public firm audit visits with departments to ensure that necessary personnel are available for discussions and to facilitate audit access to required records. Depending upon the nature of the audit subject matter, OSP may elect to be represented in audit discussions at the departmental level. Departmental personnel needing guidance at any time should contact OSP without hesitation.

The Executive Director of OSP is responsible for coordinating the University's responses to those audits concerned with sponsored research, training, and public service awards. This responsibility in no way relieves the Principal Investigator (PI) or department concerned from providing necessary input promptly or from resolving financial liability that may ultimately be assessed as a result of audit exceptions. The Executive Director of OSP or an authorized designee will participate in and coordinate audit exit briefings. Other University representatives will be requested to attend exit briefings as deemed necessary by the significance and nature of the audit findings and recommendations.

Financial responsibility for audit disallowances sustained rests with the department, school, or center having primary responsibility for the project on which costs are questioned. Personal liability may be considered and assessed should circumstances show that an audit disallowance stemmed from a result of gross negligence or malfeasance on the part of an employee or staff member.

Related Requirements

Contact Information

For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant. OSP Staff assignments are found in RAMSeS or on the OSP website.

History

History Table
Date Revision
07/01/2022 Revised to reflect new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Details

Article ID: 132338
Created
Thu 4/8/21 9:29 PM
Modified
Sat 7/2/22 3:07 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/01/2022 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Last Review
Date on which the most recent document review was completed.
07/01/2022 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/01/2022 12:00 AM
Next Review
Date on which the next document review is due.
07/01/2023 12:00 AM
Origination
Date on which the original version of this document was first made official.
03/01/2009 11:00 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs