Office of Sponsored Research - 500.22, Procedure 1 - Unallowable Expenditures and Overdrafts

Title

Office of Sponsored Research - 500.22, Procedure 1 - Unallowable Expenditures and Overdrafts

Corresponding with:

Purpose

After the Office of Sponsored Research (OSR) notifies the department of unallowable costs or an overdraft on a sponsored project, the department will be given an opportunity to resolve the issue before expenditures are moved to the administering department’s unrestricted chartfield string.

Procedure

I. Transaction Creation

Create a Campus Journal in ConnectCarolina

  • Create a journal moving expenses off the project chartfield string and onto unrestricted departmental funds. Unallowable costs may not be transferred from one sponsored project to another sponsored project.
  • Complete and attach the following document to the transaction:
    • OSR communication requesting charges be moved off the project

II. Approval Process

  • An OSR pre-audit technician will review the journal documentation for completeness and allowability.

III. Untimely Corrections

  • OSR processes a journal moving expenses off the project and onto unrestricted departmental funds.

Contact Information

For questions regarding this procedure and its related operating standard, please contact ResAdminOSR@unc.edu.

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant. OSR Staff assignments are found in RAMSeS or on the OSR website.

History

Document History
Date Revision
05/15/2018 Revised to coincide with the release of the new OSR Website.

The operating standards in the Office of Sponsored Research Operating Standards & Procedures Manual supersede any OSR operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Details

Article ID: 132328
Created
Thu 4/8/21 9:28 PM
Modified
Fri 7/23/21 1:16 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/19/2021 9:19 AM
Issuing Officer
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Issuing Officer Title
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Distinguished Professor
Last Review
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02/19/2021 9:19 AM
Last Revised
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05/17/2019 1:48 PM
Origination
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05/17/2019 1:48 PM
Responsible Unit
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Research