Office of Sponsored Programs - 500.22, Procedure 1 - Unallowable Expenditures and Overdrafts

Title

Office of Sponsored Programs- 500.22, Procedure 1 - Unallowable Expenditures and Overdrafts

Corresponding with:

Purpose

After the Office of Sponsored Programs (OSP) notifies the department of unallowable costs or an overdraft on a sponsored project, the department will be given an opportunity to resolve the issue before expenditures are moved to the administering department’s unrestricted chartfield string.

Procedure

I. Transaction Creation

Create a Campus Journal in ConnectCarolina

  • Create a journal moving expenses off the project chartfield string and onto unrestricted departmental funds. Unallowable costs may not be transferred from one sponsored project to another sponsored project.
  • Complete and attach the following document to the transaction:
    • OSP communication requesting charges be moved off the project

II. Approval Process

  • An OSP pre-audit technician will review the journal documentation for completeness and allowability.

III. Untimely Corrections

  • OSP processes a journal moving expenses off the project and onto unrestricted departmental funds.

Contact Information

For questions regarding this procedure and its related operating standard, please contact SponsoredPrograms@unc.edu.

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant. OSP Staff assignments are found in RAMSeS or on the OSP website.

History

History Table
Date Revision
07/01/2022 Revised to reflect new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Details

Article ID: 132328
Created
Thu 4/8/21 9:28 PM
Modified
Sat 7/2/22 3:39 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/01/2022 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Last Review
Date on which the most recent document review was completed.
07/01/2022 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/01/2022 12:00 AM
Next Review
Date on which the next document review is due.
07/01/2023 12:00 AM
Origination
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs