Office of Sponsored Programs - 500.22, Procedure 1 - Unallowable Expenditures and Overdrafts

Title

Office of Sponsored Programs- 500.22, Procedure 1 - Unallowable Expenditures and Overdrafts

Corresponding with:

• OSP Operating Standard 500.22 - Unallowable Expenditures and Overdrafts

Purpose

After the Office of Sponsored Programs (OSP) notifies the department of unallowable costs or an overdraft on a sponsored project, the department will be given an opportunity to resolve the issue before expenditures are moved to the administering department’s unrestricted chartfield string.

Procedure

I. Transaction Creation

Create a Campus Journal in ConnectCarolina

• Create a journal moving expenses off the project chartfield string and onto unrestricted departmental funds. Unallowable costs may not be transferred from one sponsored project to another sponsored project.
• Complete and attach the following document to the transaction:
  • OSP communication requesting charges be moved off the project

II. Approval Process

• An OSP pre-audit technician will review the journal documentation for completeness and allowability.

III. Untimely Corrections

• OSP processes a journal moving expenses off the project and onto unrestricted departmental funds.

Contact Information

For questions regarding this procedure and its related operating standard, please contact SponsoredPrograms@unc.edu.

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant. OSP Staff assignments are found in RAMSeS or on the OSP website.

History

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.