Office of Sponsored Programs - 400.02 - Communications with Sponsors


Office of Sponsored Programs - 400.02 - Communications with Sponsors


The purpose of this standard is to reinforce the prohibition on administrative communications with sponsors without involvement by a central office.

Policy Statement

Communications between the University and sponsoring agencies related to administrative management of projects are to be coordinated through the responsible Sponsored Projects Specialist (SPS) in the Office of Sponsored Programs (OSP).

The SPS serves as the liaison between the administering award department and the funding agencies to ensure University compliance with 2 CFR §200 Subpart E - Cost Principles requirements and agency guidelines. The Principal Investigators (PIs) and Departmental Administrators (DAs) are required to consult with and inform their assigned SPS regarding award adjustments that require institutional approvals and authorizations, particularly changes affecting the budget, effective dates, funding revisions, and effort reporting.


Technical or programmatic communications between PIs and program officials of the sponsoring agencies are authorized and encouraged. However, agency program officials (technical or scientific representatives) do not have approval authority regarding contractual matters. Any activity that may affect contractual agreements requires coordination between authorized agency personnel, the appropriate SPS, and the PI.

Related Requirements

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned SPS.

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments are found in RAMSeS or on the OSP website.


History Table
Date Description
07/01/2022 Revised to reflect the new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.

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Article ID: 132298
Thu 4/8/21 9:28 PM
Fri 1/19/24 11:20 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Next Review
Date on which the next document review is due.
01/19/2025 12:00 AM
Last Review
Date on which the most recent document review was completed.
01/19/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/01/2022 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/01/2022 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM