Body
Title
Office of Sponsored Programs - 400.02 - Communications with Sponsors
Purpose
The purpose of this standard is to reinforce the prohibition on administrative communications with sponsors without involvement by a central office.
Policy Statement
Communications between the University and sponsoring agencies related to administrative management of projects are to be coordinated through the responsible Sponsored Projects Specialist (SPS) in the Office of Sponsored Programs (OSP).
The SPS serves as the liaison between the administering award department and the funding agencies to ensure University compliance with 2 CFR §200 Subpart E - Cost Principles requirements and agency guidelines. The Principal Investigators (PIs) and Departmental Administrators (DAs) are required to consult with and inform their assigned SPS regarding award adjustments that require institutional approvals and authorizations, particularly changes affecting the budget, effective dates, funding revisions, and effort reporting.
Exclusions
Technical or programmatic communications between PIs and program officials of the sponsoring agencies are authorized and encouraged. However, agency program officials (technical or scientific representatives) do not have approval authority regarding contractual matters. Any activity that may affect contractual agreements requires coordination between authorized agency personnel, the appropriate SPS, and the PI.
Related Requirements
Contact Information
For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.
For questions regarding Pre-Award management or Post-Award administration, please contact the assigned SPS.
For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments are found in RAMSeS or on the OSP website.
History
History Table
Date |
Description |
07/01/2022 |
Revised to reflect the new office name. |
05/15/2018 |
Revised to coincide with the release of the new OSP Website. |
The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.