Office of Sponsored Programs - 200.06 - Responsibilities of Deans, Directors, & Department Heads


Office of Sponsored Programs - 200.06 - Responsibilities of Deans, Directors, & Department Heads


This operating standard recognizes the roles of lead administrators at the onset of proposed sponsored research and balances the responsibilities of the Principal Investigator (PI), deans, directors, and department heads.

Policy Statement

PIs and lead administrators (deans, directors, and department heads, etc.) share responsibility for the financial and administrative oversight of all sponsored projects. This includes adhering to Federal, University, and sponsor regulations and guidelines for both the proposal and the agreement.

I. University Proposal Requirements

  • Lead administrators of the PI's unit are responsible for reviewing the application for appropriateness of the research, certifying the department, center, or institute's commitment of resources to the project, and ensuring the PI is qualified to perform the project. When research involves co-PIs from more than one department or unit, one department is selected to administer the award.
  • If the research involves personnel, space, equipment, or other resources from outside the lead department, the lead administrators for each department must certify the application and agree to commit the requested resources.
  • Deans, directors, department heads, and other lead administrators do not have the authority to enter into legal agreements involving grants, contracts, and cooperative agreements, on behalf of the University. These must be signed by a University representative who has been designated as an institutional signature authority.

II. University Sponsored Projects Requirements

  • Review and approve any Pre-Award spending or cost-sharing. This constitutes the department, center, or institute commitment to pay for the project from non-sponsored funding sources if the award is not granted.
  • Monitor sponsored project activities for compliance with 2 CFR §200 - Uniform Guidance and University policies.

Related Requirements

Unit Policies, Standards, & Procedures

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments may be found in RAMSeS or on the OSP website.


History Table
Date Description
07/01/2022 Revised to reflect new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

100% helpful - 1 review
Print Article


Article ID: 132277
Thu 4/8/21 9:27 PM
Fri 1/19/24 10:38 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Next Review
Date on which the next document review is due.
01/19/2025 12:00 AM
Last Review
Date on which the most recent document review was completed.
01/19/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/01/2022 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/01/2022 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM