Procedure on Acquiring Insurance for Study and Travel Abroad

Title

University of North Carolina at Chapel Hill Procedure on Acquiring Insurance for Study and Travel Abroad

Procedure Statement

The University provides a comprehensive accident and sickness insurance policy specially designed for students, faculty, and staff participating in international education programs. To enroll in this program, campus departments must submit a completed Study Abroad Insurance Request Form to Risk Management Services. Risk Management Services will process the insurance request and provide the necessary documentation before the participant's international departure date.

Forms and Instructions

To enroll in the University's study and travel abroad insurance program, all requests must be made to Risk Management Services. A completed Study Abroad Insurance Request Form should be completed by the campus department's study abroad or travel administrator and emailed to Risk Management Services. If there is more than one participant for a particular international program, all participants can be included on a single request form.

Students, faculty, staff, and their family members may participate in the University's study and travel abroad insurance program. However, the international travel must be approved and sponsored by the University. Students, faculty, or staff whose international travel is on an individual basis and independent of any University recognized purpose are not eligible to enroll.

Request forms should be submitted to Risk Management Services at least seven days prior to the departure date in order to allow time to process the request and distribute the participant's ID cards. Participants will receive their ID cards and other applicable information either by email or through their department's study abroad or travel administrator.

Campus departments submitting their completed Study Abroad Insurance Request Form do not need to include money. Risk Management Services will charge the department the appropriate amount through ConnectCarolina.

The cost of the insurance coverage depends on the status of the participant (whether they are a student, faculty, staff member, or family member), the time period of travel, and the types of coverage purchased. Contact Risk Management Services for all exact costs or a complete copy of this insurance policy.

Related Requirements

University Policies, Standards, and Procedures

History

Revised:

October 1, 2014: Updated reference to financial system.
March 9, 2010
June 12, 2009

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Details

Article ID: 131853
Created
Thu 4/8/21 9:18 PM
Modified
Thu 7/29/21 5:15 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
10/01/2014 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Associate Vice Chancellor for Campus Safety and Risk Management
Last Review
Date on which the most recent document review was completed.
10/01/2014 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
10/01/2014 12:00 AM
Origination
Date on which the original version of this document was first made official.
07/01/2003 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Risk Management Services and Mission Continuity