Title
University of North Carolina at Chapel Hill Employment of Related Persons (Nepotism) Policy
Introduction
Purpose
The purpose of this Policy is to ensure fairness and prevent conflicts of interest when closely affiliated or related persons are working in the same School/Division. The policy requires disclosure of familial or close affiliations among employees and prohibits individuals from influencing decisions related to their family members or closely affiliated person’s employment, hiring, promotion, transfer, salary administration, performance management, TIM administration, and other management decisions.
Scope
This policy refers to SHRA Permanent, Temporary, Unpaid Volunteers, Interns, and Visiting Scholar positions. For the Employment of Related Persons Policy for EHRA Faculty and Non-Faculty positions, refer to the UNC Policy Manual (300.4.2 and 300.4.2[G]).
Policy
Policy Statement
Disclosure
Applicants are required to disclose family members or closely affiliated persons working at the University, and identify their departments on the University employment application. Positions of influence over affiliated positions may occur within a subunit, unit, or entire department, or may span across departments or divisions. The department head is responsible for verifying management relationships for new hires and transfers to ensure compliance with this policy.
Requirements
Family members or other closely affiliated persons may not occupy a position of influence over each other's employment, hiring, promotion, transfer, salary administration, performance management, TIM administration, or other related management decisions. If family members or closely affiliated persons are considered for employment, transfer, or change in reporting relationship, whether in temporary or permanent positions, the department head must certify lack of influence on an Employment of Related Persons Certificate.
In addition, the department must submit one or more organizational charts with the Employment of Related Persons Certificate to the Talent Acquisition Partner by attaching the document online as part of the PeopleAdmin Hiring Proposal, or submit any changes in reporting relationship after hire to the Employment and Staffing unit in the Office of Human Resources at specialemployment@unc.edu for approval.
Definitions
Family members include:
- Husband or wife;
- Father or mother;
- Brother or sister;
- Daughter or son;
- Grandfather or grandmother;
- Granddaughter or grandson; and
- Step-, half, and in-law relationships of the above.
Other closely affiliated persons may include, but are not limited to:
- Domestic partners, current or former;
- Close friends, current or former;
- spouses or in-laws; and
- Other persons who share a relationship comparable to family members.
Family members and other closely affiliated persons of current employees are not given preference in employment. Management decisions concerning current employees are based on individual merit.
Related Requirements
External Regulations
Contact Information
Policy Contact
Unit: Employment and Staffing
Office: Office of Human Resources
Address: 104 Airport Dr, CB #1045, Chapel Hill, NC 27599
Email: specialemployment@unc.edu