708.2 - Procedure for Paying an Independent Contractor

Title

University of North Carolina at Chapel Hill Finance Procedure 708.2 - Procedure for Paying an Independent Contractor

Introduction

Purpose

The purpose of this document is to describe the procedure on paying an Independent Contractor.

Scope of Applicability

This policy applies to all departments at UNC-Chapel Hill that would like to pay Independent Contractors.

Procedure

Payments to Independent Contractors (IC) are created online in the same manner one creates a campus voucher to a vendor.

Forms and Instructions

Finance Form 708.1.1f - Employee-Independent Contractor Determination Checklist

  1. Acquire pre-approval from Disbursement Services per Finance Procedure 708.1 - Procedure on Independent Contractor Predetermination Process.
  2. Make sure promised service is received from the IC.
  3. Create an IC payment through ConnectCarolina.
  4. Use the same form that has already been filled and approved during determining independent contractor status as the backup.
  5. For voucher approval purposes, please be sure to attach IC checklist, IC approval, and invoice, if necessary (if service is ongoing and/or will require multiple payments, an invoice must be attached). Please do not attach W9, background check, or any other supplemental documentation.
  6. Documents will be processed on a first in, first out basis.

Detailed instructions can be found on the ConnectCarolina User website under making payments. A video is also available to review training.

Exceptions

None.

Related Requirements

University Policies, Standards, and Procedures

Contact Information

Primary Contacts
Subject Contact Telephone Fax Email
Independent Contractor Review and Determination Accounts Payable and Vendor Services 919-962-0747 919-962-2356 accountspayable@unc.edu
Independent Contractor Background Check Results Office of Human Resources     ICRequest@unc.edu
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Details

Article ID: 131543
Created
Thu 4/8/21 9:11 PM
Modified
Mon 1/24/22 1:14 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/20/2020 8:19 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, Accounts Payable & Vendor Svcs
Last Review
Date on which the most recent document review was completed.
11/20/2020 8:19 AM
Last Revised
Date on which the most recent changes to this document were approved.
11/20/2020 8:19 AM
Next Review
Date on which the next document review is due.
11/20/2022 12:00 AM
Origination
Date on which the original version of this document was first made official.
09/09/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget