1218 - Vendor Documentation Policy


The University of North Carolina at Chapel Hill Finance Policy 1218 - Policy on Vendor Documentation



The University of Chapel Hill Conducts business with many domestic and foreign vendors, as well as Independent Contractors. Each has its own process of enrollment and policy, which must be adhered to when establishing vendor relationships with the University and enrolling the vendor into our financial system.

Scope of Applicability

This policy applies to any individual or business conducting business with the University at Chapel Hill and receives payment for services or products.


Policy Statement

Before a vendor - business or individual - can conduct business with the University, the vendor must be enrolled by the proper channels into our financial system. These channels are described in Finance Procedure 1218.1 - Procedure on Determining Vendor Documentation.




  • Domestic Vendors
  • Foreign Vendors
  • Independent Contractors

Related Requirements

University Policies, Standards, and Procedures

  • Finance Procedure 1218.1 - Procedure for Determining Vendor Documentation Guidelines
  • Finance Policy 707 - Policy on NC Income Tax Withholding Requirement for Non-Wage Compensation Paid to Nonresidents
  • Finance Policy 708 - Independent Contractor Policy
  • Finance Policy 709 - Policy on Federal and State Tax Withholding Requirements for Payments to Non-Resident Aliens Performing Services in the United States

Contact Information

Policy Contact
Contact Telephone Fax E-Mail
Accounts Payable and Vendor Services 919-843-5098 919-962-2356 accountspayable@unc.edu



Article ID: 131417
Thu 4/8/21 9:08 PM
Mon 1/24/22 1:14 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
05/13/2019 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, Accounts Payable and Vendor Services
Last Review
Date on which the most recent document review was completed.
05/13/2019 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
05/13/2019 12:00 AM
Next Review
Date on which the next document review is due.
05/12/2020 12:00 AM
Date on which the original version of this document was first made official.
06/26/2012 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Finance and Budget