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This Procedure is intended to help facilitate a quicker process for campus departments to engage with Community Collaborators as part of community outreach and to gather community feedback. Community Collaborators are a special category of Independent Contractors.

This procedure provides guidance on how to process payments to non-enrolled students via the Accounts Payable Campus Voucher system, which can not be processed in the GradStar system, as the majority of student financial aid payments are processed.

This policy addresses situations where financial aid payments are processed outside of the normal process of entering financial aid reimbursement into the GradStar system. When emergency situations arise, or if a student is tasked with conducting University business, or if the student is acting on behalf of a student organization, departments may utilize the campus voucher system in Accounts Payable for reimbursement purposes.

The purpose of this policy is to provide information and instruction regarding tax compliance for payments to foreign national independent contractors performing services in the United States.

When a non-resident alien is compensated for services performed in the United States other than wages, then they are classified as an Independent Contractor.

To facilitate a quicker process for a special category of Independent Contractors, an abbreviated checklist is available for speaking engagements.

The purpose of this document is to describe the procedure on paying an Independent Contractor.

The purpose of this document is to describe the procedure on Independent Contractor Predetermination Process.

The determination of the correct classification of worker as employee or independent contractor is significant to the University.

Payments for personal services may be processed in one of three ways.

The University is required by North Carolina law to withhold state income tax at the rate of 4 percent on non-wage compensation paid to nonresident individuals and businesses for personal services rendered within North Carolina (NC) unless certain criteria are met.

The University's tax exemption status must be communicated to vendors prior to doing business.

This policy is to ensure the University's compliance with State of North Carolina law related to sales and use tax.

The Campus Voucher must clearly indicate that the check requires special handling and includes the name and address of the individual to whom it should be returned.

As the University generates a large volume of checks, proper review of information is necessary to safeguard against potential check fraud. This policy is established to allow for review of information. Suspicious checks will be scrutinized and decisions rendering a "pay" or "no-pay".