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The purpose of this document is to describe the procedure on Independent Contractor Predetermination Process.

When a non-resident alien is compensated for services performed in the United States other than wages, then they are classified as an Independent Contractor.

The purpose of this policy is to provide information and instruction regarding tax compliance for payments to foreign national independent contractors performing services in the United States.

This Procedure is intended to help facilitate a quicker process for campus departments to engage with Community Collaborators as part of community outreach and to gather community feedback. Community Collaborators are a special category of Independent Contractors.

To facilitate a quicker process for a special category of Independent Contractors, an abbreviated checklist is available for speaking engagements.

This procedure provides guidance on how to process payments to non-enrolled students via the Accounts Payable Campus Voucher system, which can not be processed in the GradStar system, as the majority of student financial aid payments are processed.

This policy addresses situations where financial aid payments are processed outside of the normal process of entering financial aid reimbursement into the GradStar system. When emergency situations arise, or if a student is tasked with conducting University business, or if the student is acting on behalf of a student organization, departments may utilize the campus voucher system in Accounts Payable for reimbursement purposes.

The purpose of this document is to describe the procedure on paying an Independent Contractor.

The determination of the correct classification of worker as employee or independent contractor is significant to the University.

Returns of materials or equipment acquired with a purchase order require authorization from the vendor and documentation in the purchase order system to receive credit for the return. Returns of items acquired through Campus Voucher, P-Card or eProcurement are handled by the department placing the order.

Complete purchase order records need to be retained, including changes resulting in returns to vendors or credits.

Items received by Central Receiving are inspected on an item-by-item basis, documenting condition and quantities received for purchase order deliveries to Central Receiving.

Central Receiving was established to document the accurate quantity and condition of items delivered to the University, and provide for safe delivery of items to campus.

The sales tax for admission charges is required by N.C. General Statutes.

The University's tax exemption status must be communicated to vendors prior to doing business.