Eshelman School of Pharmacy: International Travel Policy

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Unit Policy

Title

Eshelman School of Pharmacy: Policy on International Travel

Introduction

Purpose

This policy establishes requirements and best practices for international travel by faculty, staff, and students affiliated with the UNC-Chapel Hill Eshelman School of Pharmacy (ESOP). It ensures compliance with U.S. laws, university regulations, and safeguards personal and institutional resources.

Scope

Applies to all ESOP-sponsored international travel, including:

Educational programs
Research activities
Internships for credit
Any travel affiliated with UNC-Chapel Hill sponsorship or academic/practicum credit

Policy

International travel must be properly planned and executed to:

Comply with U.S. laws and UNC-Chapel Hill policies
Protect University data and resources
Promote safety and cultural respect

Requirements

Before departure, travelers must:

Register with the UNC-Chapel Hill Global Travel Registry All itineraries must be recorded for emergency contact purposes. Note: Students on credit-bearing programs may be pre-registered through their program application. Faculty and staff should coordinate registration with their home department.
Obtain UNC-Chapel Hill Travel Health Insurance Purchase BCBS Global Solutions coverage for health, evacuation, and repatriation as mandated by the UNC System Office.

Recommendations

Travelers are strongly encouraged to:

Enroll in the U.S. State Department's Smart Traveler Enrollment Program (STEP) for safety alerts and emergency contact.
Review UNC-Chapel Hill Global Travel Guidance and U.S. Travel Advisories.
Check destination-specific conditions via the U.S. State Department's https://travel.state.gov/content/travel/en/international-travel/before-you-go/travelers-checklist.html.

Export Control Compliance

Consult the UNC-Chapel Hill Export Controls Office before travel involving foreign collaborations or sanctioned countries.
Restricted Destinations: Some countries are subject to comprehensive U.S. sanctions and require special export licenses before any travel, collaboration, or transfer of materials or technology. Travelers must consult the UNC-Chapel Hill Export Controls Office and review the current OFAC Comprehensive Sanctions Programs list before travel to any potentially sanctioned destination.
Screen Entities: Use Visual Compliance to screen for restricted parties.
Declare Items: Verify export classification for all equipment (laptops, devices, and scientific tools) prior to departure.

Technology and Data Security

Before travel:

Meet with IET for device review and recommendations.
Consider Loaner Devices for short-term travel use to minimize risk to institutional data.
Enable VPN and Two-Step Authentication for secure access to UNC-Chapel Hill resources while abroad.
Follow Best Practices for cybersecurity during travel. Refer to the following resources:

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