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The Proposal Dashboard within RAMSeS creates the University’s official record for each sponsored research project. The RAMSeS Internal Processing Form (IPF) is required for each research proposal of a grant, contract, or cooperative agreement and it is used to collect financial and compliance information and documentation needed for internal review and approval.

To manage administrative approval rights and data access concerning research activities maintained in Research Administration Management System and eSubmission (RAMSeS), the Office of Information Systems (ORIS) created a portal named "Backbone." Each University department, center, and institute has one or more designated Role Manager(s) responsible for creating, assigning, and managing administrative roles for their unit.

The Office of Sponsored Programs (OSP) approves Just-in-Time (JIT) Requirements for National Institutes of Health (NIH) awards through eRA Commons.* The Principal Investigator (PI) first supplies the information in eRA Commons and in Research Administration Management System and eSubmission (RAMSeS), then notifies OSR, who then reviews and approves the information before submitting the approval to NIH and updates University records.

Research Administration Management System and eSubmission (RAMSeS) is used to create and manage the official University record for each sponsored project in a consistent, efficient manner. Each record contains both financial and compliance information necessary for proposal submission as well as award management once an award is funded.

Designating specific responsibilities regarding proposal review and approval prevents duplication of effort and helps maintain the flow of information for the entire proposal system.

This Procedure states the scope of what the Travel & Expense Card (T&E) can be used for to comply with state auditing rules. It details examples of allowable and non-allowable uses of the T&E Card and defines the oversight of card use.

This procedure states the scope of what the Purchasing Card can be used for to comply with state auditing rules. It details allowable and non-allowable uses of the P-Card, and defines the oversight of card use.

This operating standard establishes the internal deadline for providing Office of Sponsored Programs (OSP), the Sponsored Programs Office (SPO), and the Office of Clinical Trials (OCT) with completed proposals and any other materials required for submission to the sponsor.

This operating standard mandates the University’s compliance with the Federal requirements defined in 2 CFR §200 Subpart E - Cost Principles. It emphasizes the University’s use of consistent financial accounting and compliance measures from the beginning to the closing of each research project. These preventative measures minimize non-compliance issues and audit disallowances that may impede or detrimentally affect the University research community.

To describe support for writing and management of National Research Service Awards (NRSAs). To clarify distribution of the institutional allowance allocation on NRSA (F31) awards. The National Institutes of Health (NIH) intends that the "allowance defray expenses for the individual fellow such as research supplies, equipment, travel to scientific meetings, and health insurance and to otherwise offset, insofar as possible, appropriate administrative costs of training.

The State of North Carolina requires competitive bidding for all items not available on State Term Contracts that exceed the Small Purchase Benchmark as defined in Finance Policy 1251. The policy clarifies the dollar thresholds for the bid types and provides direction on supporting documentation required to facilitate the purchase.

A Financial Guarantee is prepared and submitted electronically through Research Administration Management System and eSubmission (RAMSeS) in order to request Pre-Award spending.

This procedure details the steps to request and reconcile prepaid cards related to a sponsored project.

This procedure provides basic guidance related to the purchasing and trading-in of capital equipment.

This procedure explains how the University responds to allegations of Research Misconduct.