Office of Sponsored Research - 300.10, Procedure 1 - Completing JIT Requirements for NIH Proposals


Office of Sponsored Research - 300.10, Procedure 1 - Completing JIT Requirements for NIH Proposals

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The Office of Sponsored Research (OSR) approves Just-in-Time (JIT) Requirements for National Institutes of Health (NIH) awards through eRA Commons.* The Principal Investigator (PI) first supplies the information in eRA Commons and in Research Administration Management System and eSubmission (RAMSeS), then notifies OSR, who then reviews and approves the information before submitting the approval to NIH and updates University records.

* The Sponsored Programs Office (SPO) approves JIT requirements for proposal and award management administered by the School of Medicine (SOM).


I. Principal Investigators

  • In response to the request for JIT information, log on to eRA Commons and click the "Status" tab to locate the proposal in question.
  • Select the JIT link, provide the required information, and select "Save."
  • To notify OSR that the information is ready for approval, log on to RAMSeS, locate the proposal from the list of "Submitted" proposals, and select the "Approved" link; a pop-up box will appear, from the box, select "Just in Time Received."
  • The request is electronically sent to OSR for final approval.

II. Office of Sponsored Research

  • Reviews JIT information in eRA Commons and either approves or refuses the request in eRA Commons.
  • Updates the status in RAMSeS to "Just in Time."

Contact Information

For questions regarding this procedure and its related operating standard, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSR Staff assignments may be found in RAMSeS or on the OSR website.


History Table
Date Description
05/15/2018 Revised to coincide with the release of the new OSR Website.

The operating standards in the Office of Sponsored Research Operating Standards & Procedures Manual supersede any OSR operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.

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Article ID: 132296
Thu 4/8/21 9:28 PM
Thu 7/22/21 10:39 PM
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02/19/2021 9:14 AM
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02/19/2021 9:14 AM
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05/14/2019 10:08 AM
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