Office of Sponsored Research - 300.03 - Deadlines for Proposal Submission to University Offices


Office of Sponsored Research - 300.03 - Deadlines for Proposal Submission to University Offices


This operating standard establishes the internal deadline for providing Office of Sponsored Research (OSR), the Sponsored Programs Office (SPO), and the Office of Clinical Trials (OCT) with completed proposals and any other materials required for submission to the sponsor.

Policy Statement

Applications for sponsored funds are prepared according to the guidelines presented by the sponsor. These typically describe the formatting and content specifications expected for proposals and establishes deadlines for when proposals must be submitted.

All applications for sponsored funding must be reviewed and approved through proper University channels before submission to the sponsor. OSR, SPO, and OCT have an internal deadline for receiving completed proposals before the sponsor’s submission deadline.

The Internal Processing Form (IPF) and initial proposal package must be received for central office approval at least five (5) business days before the funding agency’s deadline. The OSR and SPO Standard Operating Procedure on Internal Deadlines for Proposal Submissions to University Offices outlines in detail the University's established internal proposal routing expectations and deadlines.

Proposals received after the internal deadlines cannot be guaranteed adequate review and may not receive institutional signature before the sponsor deadline.


Early submission of a proposal does not guarantee any reduction in the five (5) business days required for final review and approval. OSR should be contacted with any questions regarding IPFs. SPO is the administrative unit for School of Medicine proposals. OCT is responsible for executing clinical trial agreements and other research efforts associated with clinical research.

Related Requirements

Unit Policies, Standards, & Procedures

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSR Staff assignments may be found in RAMSeS or on the OSR website.


History Table
Date Description
05/15/2018 Revised to coincide with the release of the new OSR Website.
05/07/2014 Revised to include Standard Operating Procedure for Internal Proposal Deadlines.

The operating standards in the Office of Sponsored Research Operating Standards & Procedures Manual supersede any OSR operating standards, procedures, and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

100% helpful - 1 review


Article ID: 132282
Thu 4/8/21 9:27 PM
Thu 7/22/21 6:13 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/18/2021 8:46 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Distinguished Professor
Last Review
Date on which the most recent document review was completed.
02/18/2021 8:46 AM
Last Revised
Date on which the most recent changes to this document were approved.
02/18/2021 8:46 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.