Title
Office of Sponsored Programs - 300.03 - Deadlines for Proposal Submission to University Offices
Purpose
This operating standard establishes the internal deadline for providing UNC-Chapel Hill's Office of Sponsored Programs (OSP), and the School of Medicine's Sponsored Programs Office (SOMSPO) with completed proposals and any other materials required for submission to the sponsor.
Policy Statement
Applications for sponsored funds are prepared according to the guidelines provided by the sponsor. These typically describe the formatting and content specifications expected for proposals and establish deadlines for when proposals must be submitted. All applications for sponsored funding must be reviewed and approved through proper University channels before submission to the sponsor. OSP and SOMSPO have internal deadlines for receiving completed proposals prior to the sponsor’s submission deadline. These internal proposal deadlines are applicable for all proposals, including when the sponsor due date is flexible, or the department prefers to submit the application prior to the sponsor deadline.
The RAMSeS Internal Processing Form (IPF), initial administrative proposal components, and application package must be received for central office approval at least five (5) business days before the funding agency’s deadline. Final administrative and technical components, and application package are due two (2) business days before the agency's deadline. All proposal application information must be received before 5 pm.
Proposal applications completed according to all agency and internal guidelines and submitted within the internal proposal deadlines outlined herein will receive a full submission review. Late or incomplete submissions will receive only a partial review of proposal components and materials and additionally, may not receive institutional signature before the sponsor deadline. OSP may also not be able to accept or approve awards on behalf of the University if the proposal was not first reviewed for compliance prior to submission to the sponsor.
Exclusions
Early submission of a proposal does not guarantee any reduction in the five (5) business days required for final review and approval. OSP and SOMSPO, when delegated authority for applicable School of Medicine proposals, should be contacted with any questions regarding IPFs and these requirements.
Related Requirements
Unit Policies, Standards, & Procedures
Contact Information
For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.
For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).
For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments may be found in RAMSeS or on the OSP website.
History
History Table
| Date |
Description |
| 11/28/2023 |
Revised to reflect updated Sponsored Programs Office name. |
| 10/28/2022 |
Revised to reflect updated process. |
| 07/01/2022 |
Revised to reflect new office name. |
| 05/15/2018 |
Revised to coincide with the release of the new OSP Website. |
| 05/07/2014 |
Revised to include Standard Operating Procedure for Internal Proposal Deadlines. |
The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures, and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.