Office of Sponsored Programs - 300.03 - Deadlines for Proposal Submission to University Offices


Office of Sponsored Programs - 300.03 - Deadlines for Proposal Submission to University Offices


This operating standard establishes the internal deadline for providing UNC-Chapel Hill's Office of Sponsored Programs (OSP), and the School of Medicine's Sponsored Programs Office (SOMSPO) with completed proposals and any other materials required for submission to the sponsor.

Policy Statement

Applications for sponsored funds are prepared according to the guidelines provided by the sponsor. These typically describe the formatting and content specifications expected for proposals and establish deadlines for when proposals must be submitted. All applications for sponsored funding must be reviewed and approved through proper University channels before submission to the sponsor. OSP and SOMSPO have internal deadlines for receiving completed proposals prior to the sponsor’s submission deadline. These internal proposal deadlines are applicable for all proposals, including when the sponsor due date is flexible, or the department prefers to submit the application prior to the sponsor deadline. 

The RAMSeS Internal Processing Form (IPF), initial administrative proposal components, and application package must be received for central office approval at least five (5) business days before the funding agency’s deadline. Final administrative and technical components, and application package are due two (2) business days before the agency's deadline. All proposal application information must be received before 5 pm.

Proposal applications completed according to all agency and internal guidelines and submitted within the internal proposal deadlines outlined herein will receive a full submission review. Late or incomplete submissions will receive only a partial review of proposal components and materials and additionally, may not receive institutional signature before the sponsor deadline. OSP may also not be able to accept or approve awards on behalf of the University if the proposal was not first reviewed for compliance prior to submission to the sponsor. 


Early submission of a proposal does not guarantee any reduction in the five (5) business days required for final review and approval. OSP and SOMSPO, when delegated authority for applicable School of Medicine proposals, should be contacted with any questions regarding IPFs and these requirements. 

Related Requirements

Unit Policies, Standards, & Procedures

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.

OSP Staff assignments may be found in RAMSeS or on the OSP website.


History Table
Date Description
11/28/2023 Revised to reflect updated Sponsored Programs Office name.
10/28/2022 Revised to reflect updated process.
07/01/2022 Revised to reflect new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.
05/07/2014 Revised to include Standard Operating Procedure for Internal Proposal Deadlines.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures, and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Article ID: 132282
Thu 4/8/21 9:27 PM
Fri 1/19/24 10:47 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/22/2022 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Last Review
Date on which the most recent document review was completed.
01/19/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
11/22/2022 12:00 AM
Next Review
Date on which the next document review is due.
01/19/2025 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs