Title
Office of Sponsored Programs - 300.01 - Shared Responsibilities for Proposal Review & Institutional Approval
Purpose
Designating specific responsibilities regarding proposal review and approval prevents duplication of effort and helps maintain the flow of information for the entire proposal system.
Policy Statement
The responsibility for final review and institutional signature for research proposals and/or clinical trial proposals is divided among UNC-Chapel Hill's Office of Sponsored Programs (OSP), and the School of Medicine's Sponsored Programs Office (SOMSPO), including divisions of responsibility regarding negotiations of terms and conditions prior to the acceptance of an award.
Once an electronic Internal Processing Form (IPF) has been submitted and approved at the department level, the proposal is received for final review and approval by OSP and SPO. The two units divide this responsibility as follows:
I. Office of Sponsored Programs
Non-School of Medicine Units
- All Sponsored Projects
- Federal sponsors
- State agencies
- Industry sponsors
- Non-clinical, industry-sponsored research agreements
- Contracts with private industry sponsors or other entities performing clinical trials
School of Medicine
- National Institutes of Health (NIH) contracts
- Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR)
- Federal agencies other than the NIH
- Foundations:
- Kate B. Reynolds
- Smith Reynolds
- The Duke Endowment
- Robert Wood Johnson
- Kaufman Foundation
- Andrew W. Mellon
II. School of Medicine Sponsored Programs Office
- NIH grants and cooperative agreements
- Foundations, excluding those listed under OSP
- Non-profit organizations
Exclusions
The Corporate and Foundation Relations division of the University Development Office oversees partnerships with private corporations and foundations that offer support to the University in the form of gifts.
Related Requirements
Contact Information
For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.
For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).
For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments may be found in RAMSeS or on the OSP website.
History
History Table
Date |
Description |
11/28/2023 |
Revised to reflect updated Sponsored Programs Office name. |
10/25/2022 |
Revised to reflect updated process. |
07/01/2022 |
Revised to reflect the new office name. |
05/15/2018 |
Revised to coincide with the release of the new OSP Website. |
The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures, and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.