Office of Sponsored Research - 300.01 - Shared Responsibilities for Proposal Review & Institutional Approval


Office of Sponsored Research - 300.01 - Shared Responsibilities for Proposal Review & Institutional Approval


Designating specific responsibilities regarding proposal review and approval prevents duplication of effort and helps maintain the flow of information for the entire proposal system.

Policy Statement

The responsibility for final review and institutional signature for research proposals and/or clinical trial proposals is divided among the Office of Sponsored Research (OSR), the Sponsored Programs Office (SPO), and the Office of Clinical Trials (OCT), including divisions of responsibility regarding negotiations of terms and conditions prior to the acceptance of an award.

Once an electronic Internal Processing Form (IPF) has been submitted and approved at the department level, the proposal is received for final review and approval by OSR, SPO, or OCT. The three units divide this responsibility as follows:

I. Office of Sponsored Research

Non-School of Medicine Units

  • All Sponsored Projects
    • Federal sponsors
    • State agencies
    • Industry sponsors
    • Non-clinical, industry-sponsored research agreements

School of Medicine

  • National Institutes of Health (NIH) contracts
  • Small Business Innovation Research (SBIR)/Small Business Technology Transfer (STTR)
  • Federal agencies other than the NIH
  • Foundations:
    • Kate B. Reynolds
    • Smith Reynolds
    • The Duke Endowment
    • Robert Wood Johnson
    • Kaufman Foundation
    • Andrew W. Mellon

II. Sponsored Programs Office

  • NIH grants and cooperative agreements
  • Foundations, excluding those listed under OSR
  • Non-profit organizations

III. Office of Clinical Trials

  • Contracts with private industry sponsors or other entities performing clinical trials


The Corporate and Foundation Relations division of the University Development Office oversees partnerships with private corporations and foundations that offer support to the University in the form of gifts.

Related Requirements

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.

OSR Staff assignments may be found in RAMSeS or on the OSR website.


History Table
Date Description
05/15/2018 Revised to coincide with the release of the new OSR Website.

The operating standards in the Office of Sponsored Research Operating Standards & Procedures Manual supersede any OSR operating standards, procedures, and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Article ID: 132280
Thu 4/8/21 9:27 PM
Thu 7/22/21 6:06 PM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
02/18/2021 8:45 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Distinguished Professor
Last Review
Date on which the most recent document review was completed.
02/18/2021 8:45 AM
Last Revised
Date on which the most recent changes to this document were approved.
05/14/2019 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.