Unit Procedure
Title
Department of Orthopaedics: Procedure for Career Development Allowance
Introduction
Purpose
The purpose of this procedure is to define the steps for the Career Development Allowance.
Scope
University and Health System Employees in classes/positions listed below.
Procedure
The department provides its employees and faculty with the opportunity for continuing medical education and career development. The department will provide an annual allowance for expenses that directly improve the skills or knowledge of the individual in completing his/her job functions and advancing the mission and vision of the department.
The department will provide an annual allowance for eligible expenses at the following rates:
| Employee Type |
Annual Allowance($) |
| Full-Time Clinical Faculty |
$10,000 |
| Associate Chair of Administration |
$5,000 |
| Full-Time Research Faculty (Ph.D.) |
$10,000 |
| Part-Time Faculty |
Negotiable |
| Emeritus Faculty |
$2,500 |
| Advanced Practice Providers |
$3,000 |
| Research and Education Personnel |
$1,200 |
The Allowance will run from July 1 - June 30, following the University’s fiscal year period.
Faculty and APP Procedure
- Career Development Allowance is to support career development or to support any of the department’s mission of patient care, education, and research. Expenses must conform to university purchasing guidelines.
- Expenses must be purchased using approved university methods prioritizing Buy Carolina and P-Card. Personal purchase and reimbursement are not a preferred method. Faculty should contact their Administrative Support Associate to assist with purchases.
- Faculty may assign allowances to support additional career development for residents, staff, and medical students.
- Employees may charge approved expenses related to the Department of Orthopaedics against this Allowance.
- Employees must submit all expenses within 60 days of occurrence.
- The department will debit all expenses against Allowance based on the date on which the employee submitted the charge (e.g. an expense incurred in March 2003 (FY03) submitted in July 2003 (FY04) will be debited against the FY04 academic year’s Allowance).
- There are no overdrafts allowed on this Allowance. When the allowance balance is $0, all additional expenses must be born directly by the faculty member from other discretionary funds.
- All capital equipment (value >$500) purchased with career development funds is the property of the Department of Orthopaedics, rather than of the individual faculty member.
- The department will keep a running ledger of annual faculty expenses charged against the Allowance – this ledger will be available to all faculty members at any time.
- Any controversies regarding whether a proposed expense is approved or non-approved will be handled by the Chair, who will, wherever possible, use UNC guidelines on approved expenses.
Related Requirements
Unit Policies, Standards, and Procedures
Contact Information
Primary Contact
Name: James O. Sanders, MD - Chair of Orthopaedic Surgery
Telephone: 919-966-9072
Email: james_sanders@med.unc.edu
Other Contacts
Name: Paul Marini, MHA, FACHE - Associate Chair of Administration
Telephone: 919-843-9382
Email: Paul_Marini@med.unc.edu