Carolina Union: Speaker Event Hosted by Student Groups Policy


Carolina Union: Speaker Event Hosted by Student Groups Policy



Describe the purpose of this document, along with any background information that may be relevant to the reader.

Scope of Applicability

Who and or what the Policy applies to: Lists groups who must know and adhere to the Policy.


Policy Statement

The University respects the rights of speakers invited to campus to be heard and to complete their presentations, regardless of the content of their speech. The University also respects the right of individuals to protest and express their views. The guidelines below follow University protocol for speaker events involving officially recognized student groups.

  • If an attendee behaves disruptively or interferes with an invited speaker’s ability to be heard or be viewed by other members of the audience, the attendee causing the disruption will receive a warning. If, after receiving the warning, the same attendee causes a disruption or interference, Public Safety may remove the attendee from the event and, depending on the circumstances, may arrest the attendee. If the attendee removed from the event is a University student, the student will also be referred to the Office of the Dean of Students for possible disciplinary action under the University’s Honor Code in addition to any criminal charges.
  • Attendees who bring handheld banners or signs may stand and display them along the left and right walls of the room or auditorium. Individuals holding posters or banners must not interfere with ingress or egress.
  • No signs will be allowed in the room or auditorium that are made out of wood or metal, or that are affixed to wooden or metal sticks, or that otherwise pose a safety hazard.
  • Additional safety measures may be implemented at the direction of the Department of Public Safety. Revenue-generating speaker events must reimburse Public Safety for additional safety measures. The student group sponsoring a non-revenue generating speaker event will not be required to pay for costs associated with additional safety measures implemented by the University, provided that any event (whether a speaker event or otherwise) that extends past midnight (12 am) will be subject to the Carolina Union’s Late Night Party fee policy. These additional safety measures may include, but are not limited to, the following:
    • Restrictions on bringing into the venue bags, food, drinks, and other items deemed by Public Safety to constitute a public safety hazard.
    • Admission ticket requirements
    • Wristband requirements
    • Re-entry limitations
    • Limited choice of venue
    • Unless prior, written approval is given due to special circumstances, all speaker events must begin no later than 7 pm.
  • For speaker events that include a question and answer period, to allow sufficient time for others to ask questions, attendees may take no longer than one minute to ask their question, if questions directly from the audience are permitted.
  • Meeting reservation guidelines for the Carolina Union must also be observed. 

This policy follows the UNC-CH Facilities Use Policy.

Exceptions (if applicable)

List of common exceptions to the Policy and how they will be handled.


Definition of keywords and acronyms used in the Policy. Procedures or Standards making use of the same definitions may refer back to a Policy definition section to avoid redundancy or transcription error.

Remove this section if not applicable.

Related Requirements

External Regulations and Consequences

University Policies, Standards, and Procedures

Contact Information

3103 FPG Student Union
Corner of South & Raleigh Road
209 South Road, CB # 5210
Chapel Hill, NC 27599-5210

Carolina Union Guest Services
 (919) 962-2285

Hearing Impaired
 T-711 (NC Relay)

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Article ID: 132456
Thu 4/8/21 9:31 PM
Fri 1/14/22 2:32 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Carolina Union
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Director, Event Services
Next Review
Date on which the next document review is due.
08/01/2019 12:00 AM
Last Review
Date on which the most recent document review was completed.
08/01/2012 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
08/01/2012 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
08/01/2012 12:00 AM
Date on which the original version of this document was first made official.
08/01/2012 12:00 AM