Office of Sponsored Programs - 400.05 - Establishment of Project IDs for Sponsored Projects


Office of Sponsored Programs - 400.05 - Establishment of Project IDs for Sponsored Projects


This operating standard establishes the Office of Sponsored Programs (OSP) as the designated division responsible for accepting, administrating, negotiating, and managing sponsored awards on behalf of the University.

Policy Statement

The determination of how a Project ID is established is dependent on the award notification, applicable University policies, sponsor policies, and guidelines in 2 CFR §200.

Following receipt and acceptance of an awarded grant or cooperative agreement, OSP will create an individual Project ID for the award, and any necessary additional Project IDs, in the University's financial system, ConnectCarolina.

The department is notified electronically when the fund authority has been prepared by OSP, thereby indicating the Project ID has been activated.

Assignment of a Project ID number may be delayed if the following conditions exist:

  • Agreement requires negotiation
  • Award Documentation not submitted to OSP
  • Unapproved Project Financial Guarantee for establishing Pre-Award spending on a project that is expected to be funded
  • Regulatory compliance information has not been completed:
    • Conflicts of Interest
    • Institutional Review Board (IRB) Approvals
    • Institutional Animal Care and Use Committee (IACUC) Approvals
  • The amount awarded is significantly less than the amount proposed, and a revised budget is required
  • The amount awarded is significantly higher than the amount proposed, and a supplemental IPF is required for the difference
  • Prior Approval actions have not been completed

Related Requirements

Unit Policies, Standards, & Procedures

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments are found in RAMSeS or on the OSP website.


History Table
Date Description
05/15/2018 Revised to coincide with the release of the new OSR Website.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Article ID: 132302
Thu 4/8/21 9:28 PM
Fri 1/19/24 11:46 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/01/2022 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Last Review
Date on which the most recent document review was completed.
01/19/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/01/2022 12:00 AM
Next Review
Date on which the next document review is due.
01/19/2025 12:00 AM
Date on which the original version of this document was first made official.
03/20/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs