Office of Sponsored Programs - 400.05 - Establishment of Project IDs for Sponsored Projects

Title

Office of Sponsored Programs - 400.05 - Establishment of Project IDs for Sponsored Projects

Purpose

This operating standard establishes the Office of Sponsored Programs (OSP) as the designated division responsible for accepting, administrating, negotiating, and managing sponsored awards on behalf of the University.

Policy Statement

The determination of how a Project ID is established is dependent on the award notification, applicable University policies, sponsor policies, and guidelines in 2 CFR §200.

Following receipt and acceptance of an awarded grant or cooperative agreement, OSP will create an individual Project ID for the award, and any necessary additional Project IDs, in the University's financial system, ConnectCarolina.

The department is notified electronically when the fund authority has been prepared by OSP, thereby indicating the Project ID has been activated.

Assignment of a Project ID number may be delayed if the following conditions exist:

• Agreement requires negotiation
• Award Documentation not submitted to OSP
• Unapproved Project Financial Guarantee for establishing Pre-Award spending on a project that is expected to be funded
• Regulatory compliance information has not been completed:
  • Conflicts of Interest
  • Institutional Review Board (IRB) Approvals
  • Institutional Animal Care and Use Committee (IACUC) Approvals
• The amount awarded is significantly less than the amount proposed, and a revised budget is required
• The amount awarded is significantly higher than the amount proposed, and a supplemental IPF is required for the difference
• Prior Approval actions have not been completed

Related Requirements

• Research Administration Glossary at Carolina
• 2 CFR §200 - Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

Unit Policies, Standards, & Procedures

• OSP Operating Standard 400.6 - Pre-Award Spending
• OSP Operating Standard 400.6, Procedure 1 - Establishing Departmental Post-Award Monitoring

Contact Information

For questions regarding this operating standard and its related procedure, please contact SponsoredPrograms@unc.edu.

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments are found in RAMSeS or on the OSP website.

History

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.