Office of Sponsored Programs - 400.01 - OSP Award Management Responsibilities


Office of Sponsored Programs - 400.01 - OSP Award Management Responsibilities


The Research Administration unit in the Office of Sponsored Programs (OSP) delineates specific tasks regarding award establishment and financial administration to maintain accurate, current award records, and other requirements of sponsored program management, as mandated by Federal, State, and University regulations.

Policy Statement

The University conducts sponsored research financial and program management in accordance with the Federal regulations of 2 CFR §200 Subpart C and 2 CFR §200 Subpart D, which govern the requirements of pre and post-award administration of grants and agreements at universities.

The Research Administration unit in OSP is the designated University unit responsible for the administration of contracts, grants, and cooperative agreements.

Each Research Administration unit acts as a liaison among University business offices, sponsoring agencies, Principal Investigators (PIs), and project directors to ensure that sponsored research or training is properly authorized and conducted in conformity with administrative and fiscal requirements. Research Administration teams consist of the following components:

Pre-Award Management

  • Each department is assigned a Sponsored Projects Specialist (SPS) to assist in preparing proposals, reviewing and providing institutional approval for completed proposals, and submitting completed proposals to funding agencies.

Award Management

  • Each department is assigned an SPS for sponsored research projects, from the time the proposal is funded until its ends. The SPS provides oversight for issues that may arise during the life of the project and serves as a liaison with the sponsor. These teams facilitate a range of research administration needs, from contract negotiation to issuing subrecipient agreements, or implementing certain budget revisions.

Related Requirements

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned SPS.

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant.
OSP Staff assignments are found in RAMSeS or on the OSP website.


History Table
Date Description
07/01/2022 Revised to reflect new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC Chapel Hill’s Division of Finance.

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Article ID: 132297
Thu 4/8/21 9:28 PM
Fri 1/19/24 12:23 PM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Next Review
Date on which the next document review is due.
01/19/2025 12:00 AM
Last Review
Date on which the most recent document review was completed.
01/19/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
07/01/2022 12:00 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
07/01/2022 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM