Office of Sponsored Programs - 200.01 - Office of Sponsored Programs Responsibilities


Office of Sponsored Programs - 200.01 - Office of Sponsored Programs Responsibilities


The Office of Sponsored Programs (OSP) at UNC-Chapel Hill provides control of the administrative and financial aspects of sponsored research and maintains consistency with the University's mission to acquire and disseminate knowledge. OSP is established in adherence with the UNC System Office policies governing sponsored research (Chapter 500).

Policy Statement

OSP is the designated University unit responsible for institutional oversight, administration, and financial management of Federal and non-Federal contracts, grants, and cooperative agreements. Therefore, any document and transaction related to the administration of these types of research-related instruments are reviewed by OSP on behalf of the University to confirm its accuracy and compliance with Federal, University, and sponsor policies. In some instances, OSP may delegate certain tasks to the School of Medicine's Sponsored Programs Office (SOMSPO) as appropriate. OSP provides numerous services, including, but not limited, to:

  • Reviewing and approving the financial and administrative aspects of proposals, awards, agreements, contracts, and grants associated with sponsored programs and training activities;
  • Signing all instruments associated with sponsored program activities on behalf of the University;
  • Negotiating and implementing award terms, conditions, and amounts;
  • Negotiating and implementing the University's Indirect Cost (F&A) rate agreement;
  • Overseeing financial compliance related to agreement terms and conditions;
  • Training University staff in research administration regulations and procedures;
  • Managing regulatory compliance;
  • Administering financial reporting and information systems;
  • Maintaining receivables for sponsored programs accounts; and
  • Serving as liaison with auditors on financial matters.


While OSP is concerned only with sponsored programs administration, there are various aspects of research governed by other divisions at the University, and subject to University-wide conventions, such as purchasing and accounting methods.

Related Requirements

Contact Information

For questions regarding this operating standard and its related procedure, please contact

For questions regarding Pre-Award management or Post-Award administration, please contact the assigned Sponsored Projects Specialist (SPS).

For invoicing, reporting and other financial matters, please contact the assigned Sponsored Projects Accountant. OSP Staff assignments may be found in RAMSeS or on the OSP website.


History Table
Date Description
11/28/2023 Revised to reflect updated Sponsored Programs Office name change.
10/28/2022 Revised to reflect updated process.
07/01/2022 Revised to reflect new office name.
05/15/2018 Revised to coincide with the release of the new OSP Website.
08/06/2010 Updated links to Account Services Business Manual.

The operating standards in the Office of Sponsored Programs Operating Standards & Procedures Manual supersede any OSP operating standards, procedures and appendices previously included in the University Business Manual, a publication of UNC-Chapel Hill’s Division of Finance.

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Article ID: 132271
Thu 4/8/21 9:27 PM
Fri 1/19/24 10:28 AM
Effective Date
If the date on which this document became/becomes enforceable differs from the Origination or Last Revision, this attribute reflects the date on which it is/was enforcable.
11/01/2022 12:00 AM
Issuing Officer
Name of the document Issuing Officer. This is the individual whose organizational authority covers the policy scope and who is primarily responsible for the policy.
Issuing Officer Title
Title of the person who is primarily responsible for issuing this policy.
Vice Chancellor
Last Review
Date on which the most recent document review was completed.
01/19/2024 12:00 AM
Last Revised
Date on which the most recent changes to this document were approved.
11/01/2022 12:00 AM
Next Review
Date on which the next document review is due.
01/19/2025 12:00 AM
Date on which the original version of this document was first made official.
07/01/2008 12:00 AM
Responsible Unit
School, Department, or other organizational unit issuing this document.
Research-Office of Sponsored Programs