Policy on External Professional Activities of Faculty and Other Professional Staff

Title

Policy on External Professional Activities of Faculty and Other Professional Staff

Introduction

Purpose

This Policy is promulgated for the purpose of implementing the Board of Governors’ (BOG) Policy on Conflicts of Interest and Commitment Affecting Faculty and Non-Faculty EHRA Employees.

Scope

All Faculty and EHRA non-Faculty employees of the University.

Policy

Policy Statement

In accordance with the University of North Carolina System Office’s Policy on Conflict of Interest and Commitment [300.2.2], all Faculty and EHRA non-Faculty employees of the University may participate in activities for compensation outside of their University duties. External professional activities for pay (EPAP) means any activity that:

1. is not included within one’s University employment responsibilities;
2. is performed for any entity, public or private, other than the University employer;
3. is undertaken for compensation; and
4. is based upon the professional knowledge, experience and abilities of the EHRA employee.

Activities for pay not involving such professional knowledge, experience, and abilities are not subject to the advance disclosure and approval requirements of Section III of the System Office’s Policy, although they are subject to the basic requirement that outside activities of any type must not result in the neglect of primary University duties, creation of a Conflict of Interest, involve inappropriate uses of the University name or resources, or include claims of University responsibility for the activity.

All Faculty and EHRA non-Faculty employees of the University are required to receive approval in advance of engaging in external professional activities for pay (except for contract employees performing external professional activities for pay entirely outside the months of their University contract employment).

A Faculty or EHRA non-Faculty employee is required to file a “Notice of Intent to Engage in EPAP” request through the online system at least ten (10) days before engaging in the external activity. At the University of North Carolina at Chapel Hill, EPAP requests should be submitted on-line.

Exceptions

None.

Definitions

None.

Related Requirements

External Regulations and Consequences

• Section III of the North Carolina System Office’s Policy 300.2.2 on Conflict of Interest and Commitment includes provisions governing External Professional Activities of Faculty and EHRA Non-Faculty Employees.
• For the regulations on filing requests for External Professional Activities for Pay as required by the UNC System Office’s Policy listed above, please see the Regulations on External Professional Activities for Pay by Faculty and EHRA Non-Faculty Employees [300.2.2.1[R]].
• For those individuals in certain positions, the Regulations for Senior Academic and Administrative Officers on External Professional Activities for Pay and Honoraria [300.2.2.2[R]] may also apply.

University Policies, Standards, and Procedures

• UNC-Chapel Hill maintains its own Policy on Individual Conflicts of Interest and Commitment which incorporates the above regulations. UNC-Chapel Hill faculty and staff can consult this policy for additional guidance information on the disclosure of potential conflicts of commitment.

Contact Information

Policy Contact

Faculty

Associate Provost for Conflict of Commitment and External Professional Activities for Pay
Gregory Copenhaver
Email: gcopenhaver@bio.unc.edu

ERHA Non-Faculty

Director, EHRA Non-Faculty HR
Vanessa Ragland
Email: vanessa_ragland@unc.edu
Phone: 919-962-1456